Accounts Payable

Mileage Rates and Meal Info

What is in-state per diem rate?

$30/day

What is state mileage reimbursement rate?

45.5 cents/mile effective Jan 1, 2009

What is partial day meal breakdown?

25% Breakfast:
if the actual departure time is 7 AM or before, or if the return time is 8 AM or after.
35% Lunch:
if the actual departure time is 11 AM or before, or if the return time is 2 PM or after.
55% Dinner:
If the actual departure time is 5 PM or before, or if the return time is 7 PM or after.

Travel

Travel and Expense Reporting Module FAQs
Training Schedule and FAQs
Travel and Expense Module Login Instructions

Hotel Preferred Rates Agreement

Travel Services is pleased to announce a Preferred Rate Agreement with LaQuinta, Baymont and Woodfield Hotels for business or leisure travel for Boise State employees.

To receive your 10% discount at these hotels via online reservations just use the booking code BSU or call and ask for the Boise State University discount.

LaQuinta: http://www.laquinta.com 1.800.531.5900

P-Card Expanded To Allow Prepaid Hotel and Hotel/Airfare Packages

Prepaid online hotel/lodging expenses are allowed for the cost of the room and taxes only and require a personal credit card at check in for ancillary room charges. Authorized ancillary room charges must be submitted for reimbursement upon return.

Documentation from the online reservation must be obtained at the time of payment and be included with the T590 form or forwarded to Travel Services with the T590# noted. Documentation for all travel related P-card charges must be received by Travel Services before the remaining travel reimbursement will be processed.

The University Travel policy requires pre-approval for travel. You must have a Travel Request and Authorization (T590 form) approved by your business unit/area before any travel expense may be incurred.
See the PowerPoint presentation. (you must have PowerPoint to view this)

For more information, contact:
Travel Services - 426-1539
Anna Pollworth - P-Card Administrator - 426-1795

Enterprise Car Rental Mandatory State Contract

Click Here To View Cost Table (pdf)

Travel Services (426-1539) and Terri Spinazza (426-2168) can also help with your questions.

Travel Policy

BSU 6180 Travel Requests and Authorizations (pdf)

Fuel Card

Add, delete, or update drivers and vehicles, pin number queries, etc.
Travel Services 208-426-1539

Forms

Diners Club Application Form

Field Trip/Event Informed Consent Form

Fuel Card Driver Worksheet

Fuel Card Vehicle Worksheet

General Field Trip/Event Expectations

Meal Money Sign Off Sheet

Motor Pool Charge Form

Travel and Expense Changes as of August 2009

*T40 Travel Expense Voucher for Reimbursement
*T590 Travel Request and Authorization
*T80 Vicinity Travel Expense Voucher (3-part NCR)
*These forms are no longer used.
Travel and Expenses for employees and students are now reimbursed through the Travel and Expense (T&E) module.

T80 Vicinity Travel Expense Voucher (electronic)
Reimbursement to employees and students for vicinity travel must be reimbursed through the Travel and Expense (T&E) module. However, some users have chosen to continue to use this form as a travel log. The log is then included as supporting documentation for the reimbursement request through T&E.

The Travel and Expense (T&E) module is accessed through BroncoWeb.

Travel and Expense Employee Training (pdf)
Travel and Expense Approver Training (pdf)
Travel Authorization (TA) Workflow (pdf)
Expense Report (ER) Workflow (pdf)
Designate Approval Authority (pdf)
No Cost Travel May be used when travel will be paid by a third party or when the only cost will be a Boise State motor pool vehicle. (pdf)
Blanket Travel Authority (pdf)