NCOA List Processing

The U.S. Postal Service is changing the Move Update standard to improve the percentage of deliverable mail and increase efficiencies of mail processing. Beginning 11/23/08 addresses must have been updated within 95 days of mailing. The old standard was 185 days. Standard (Bulk) Mail lists must now comply with the new update requirement.

PeopleSoft address data

The Office of Information Technology Enterprise Applications Systems will facilitate regular change of address updates of primary mailing address data for students, faculty, staff and vendors.

Non-PeopleSoft address data

If you maintain address data outside of PeopleSoft, mailing lists must be processed through the approved National Change of Address (NCOA) linked software prior to any mailing sent on or after November 23, 2008. Subsequent mailing list updates must be completed within 95 day cycles and can be accomplished by using one of the authorized alternatives to meet the requirement.

Alternatives:

• Use of Printing & Graphic Services or off-campus list cleansing service to get change of address updates on a quarterly basis (fee incurred)
• Use of the appropriate on-piece ancillary service endorsement on the mailing prior to November 23, 2008
  You can continue to use a ancillary service endorsement on subsequent mailings and receive change of address data from the Post Office (fee incurred)
  
  IMPORTANT: To complete the Move Update process, mailers must incorporate the changes received prior to subsequent mailings.

Printing & Graphic Services

For mail addressing projects processed through Printing & Graphic Services, lists will be automatically processed through NCOA-Link for address change updates. Changes will be incorporated into the mailing and a list of changed addresses will be sent to the customer so they may update their master list.

If you handle addressing internally and send your mail directly to Mail Services, Printing & Graphics can process your mailing lists on a quarterly basis (fee incurred) through an approved NCOA-Linked application and provide change of address data so you may update your mailing list and satisfy the new U.S. Post Office requirements.

Boise State Mail Services requirement

Presort Standard (Bulk) Mail sent directly to Mail Services must include a Service Request Form with an authorized signature confirming that the list meets the new 95 day Move Update requirement. The PDF form is available on the Mail Services website.

For more details about the new Move Update standards visit www.usps.com/mailpro/2008/mayjune/page5.htm

Feel free to call or email Ted Bailey with questions about how to comply with the new requirements.