OFFICE OF SPONSORED PROGRAMS

When to Contact your Senior Research Administrator

Requests for Advance Department ID: requests are reviewed and assigned a dept ID and project grant number
Administrative management issues: change in PI or reduction of PI effort; requests for a no-cost extension; approval of revisions to the scope of work or deliverables;
Communication with the funding agency; changes to subcontracts; pre-award spending authority; status of a pending proposal; etc.
Continuation of funding: submission of non-competing or competing continuations; questions regarding status of anticipated funding
Reporting: questions about sponsored project reporting requirements (i.e.; types and frequency of non-fiscal reporting);
Interpretation of terms; conditions and guidelines
Closeout requirements: non-fiscal reporting such as invention disclosures; property reporting and determination of disposition (i.e.; where property vests); contractual de-obligation of funds

When to Contact your Sponsored Project Administrator

Budget revision requests after the award has been made
Questions regarding invoicing sponsors
Financial reports to agencies and to the university
Single audit
PeopleSoft report interpretation
Fiscal grant closeout procedures and requirements
Status of payments to subcontractors and vendors
Facilities and administrative costs distribution
Payroll and other cost transfers to or from grants
Recharge center management guidelines
Questions regarding expenditures on sponsored projects
Determination of allowable costs to sponsored projects
Cost sharing documentation requirements
Interpretation of federal; state and local guidelines with regard to fiscal matters on sponsored projects
Training on fiscal management of sponsored projects; guidelines and regulations
Department ID and advance department ID set up
Questions regarding program income
requesting approval of an unbudgeted item or service