OSP > Grant Management > When to contact
Grant Management
When to Contact your Senior Research Administrator
- Requests for Advance Department ID: requests are reviewed and assigned a dept ID and project grant number
- Administrative management issues: change in PI or reduction of PI effort; requests for a no-cost extension; approval of revisions to the scope of work or deliverables;
- Communication with the funding agency; changes to subcontracts; pre-award spending authority; status of a pending proposal; etc.
- Continuation of funding: submission of non-competing or competing continuations; questions regarding status of anticipated funding
- Reporting: questions about sponsored project reporting requirements (i.e.; types and frequency of non-fiscal reporting);
- Interpretation of terms; conditions and guidelines
- Closeout requirements: non-fiscal reporting such as invention disclosures; property reporting and determination of disposition (i.e.; where property vests); contractual de-obligation of funds
When to Contact your Grant Accountant
Budget revision requests after the award has been made
- Questions regarding invoicing sponsors
- Financial reports to agencies and to the university
- Single audit
- PeopleSoft report interpretation
- Fiscal grant closeout procedures and requirements
- Status of payments to subcontractors and vendors
- Facilities and administrative costs distribution
- Payroll and other cost transfers to or from grants
- Recharge center management guidelines
- Questions regarding expenditures on sponsored projects
- Determination of allowable costs to sponsored projects
- Cost sharing documentation requirements
- Interpretation of federal; state and local guidelines with regard to fiscal matters on sponsored projects
- Training on fiscal management of sponsored projects; guidelines and regulations
- Department ID and advance department ID set up
- Questions regarding program income
- requesting approval of an unbudgeted item or service