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The Office of Sponsored Programs and the Sponsored Projects Accounting office work collaboratively to manage different aspects of grants and contracts after they have been awarded. In general, OSP oversees the programmatic and non-fiscal areas of post-award management while SPA manages the fiscal requirements of an award.

When to Contact the Office of Sponsored Programs

• Requests for a Department ID or Advance Department ID: requests are received by OSP; reviewed and forwarded to SPA for assignment of the number and set up of the project in PeopleSoft
• Administrative management issues: change in PI or reduction of PI effort; requests for a no-cost extension; approval of revisions to the scope of work or deliverables; issuing new subcontracts or amendments to existing subcontracts; etc.
• Communication with the funding agency: requesting approval of an unbudgeted item or service; changes to subcontracts; pre-award spending authority; status of a pending proposal; etc.
• Continuation of funding: submission of non-competing or competing continuations; questions regarding status of anticipated funding
• Reporting: questions about sponsored project reporting requirements (i.e.; types and frequency of non-fiscal reporting); internal reports on the volume or types of proposals submitted and awards received
• Interpretation of terms; conditions and guidelines
• Intellectual property issues; copyright; patents; invention disclosures; etc.
• Closeout requirements: non-fiscal reporting such as invention disclosures; property reporting and determination of disposition (i.e.; where property vests); contractual de-obligation of funds

When to Contact Sponsored Projects Accounting
Sponsored Project Accounting provides fiscal support services for sponsored projects. Please contact Sponsored Projects Accounting for financial grant management assistance including the following:

• Budget revision requests after the award has been made
• Questions regarding invoicing sponsors
• Financial reports to agencies and to the university
• Single audit
• PeopleSoft report interpretation
• Fiscal grant closeout procedures and requirements
• Status of payments to subcontractors and vendors
• Facilities and administrative costs distribution
• Payroll and other cost transfers to or from grants
• Recharge center management guidelines
• Questions regarding expenditures on sponsored projects
• Determination of allowable costs to sponsored projects
• Cost sharing documentation requirements
• Interpretation of federal; state and local guidelines with regard to fiscal matters on sponsored projects
• Training on fiscal management of sponsored projects; guidelines and regulations
• Vacation pay off requests from sponsored projects
• Department ID and advance department ID set up
• Questions regarding program income

Procedures for post-award management of sponsored projects

Purchasing Procedures
http://www2.boisestate.edu/purchasing

Travel Policies and Procedures
http://finad.boisestate.edu/ap_travel.htm

Non-resident Alien Payment Procedure
http://finad.boisestate.edu/ap_nonres.htm

Independent Contractor Procedures
http://finad.boisestate.edu/ap_indcont.htm