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OSP > Grant Management > Department ID Set Up Process

Grant Management

Department ID Set up Process for Sponsored Projects

When the Office of Sponsored Programs receives an award, the following steps are taken as part of the department ID set up process:

  1. The OSP contract administrator reviews the award and sends a copy of the award document to the PI with a “Principal Investigator/Project Director Award Acceptance Form.”
  2. After the principal investigator returns the award acceptance form and the award has been approved, OSP generates and sets up the new department ID in the PeopleSoft finance system following the Department ID and project grant number assignment standards, and notifies the grant accountant that the department ID has been assigned to the project.
  3. The grant accountant completes the award set up process in the PeopleSoft system and sends an award notification letter to the PI/PD, business manager, senior research administrator, department administrator and travel services contact. The department ID and other information related to the new award are communicated at that time.
  4. A one-on-one meeting is set up as needed to discuss the award with the PI, department administrator, senior research administrator, grant accountant and any additional personnel as needed (for example, administrative accounting should attend if foreign nationals are expected to receive payment from the grant). Discussion points will typically include roles and responsibilities, special terms and conditions, and basic grant management principles.