Typically, an independent contractor is an individual who provides professional, creative or technical services to the university for a fee. ICs generally offer their services to others, may work for more than one client at a time, have the ability to select their own clients, provide their own tools and materials and set their own hours and place of work. The exception to this last would be a speaker, as they are often subject to an event or class time.
Consultants, Speakers and Other Independent Contractors
Boise State hosts a number of Consultants, Speakers, Interpreters, Game Officials and other professionals that are collectively known as Independent Contractors (ICs). Independent Contractor is an IRS classification of worker and federal guidelines dictate how to determine if workers should be assigned as ICs or employees. Failure to improperly classify workers can result in significant penalties.
Following the IC process protects your vendor as well as Boise State. ICs that are set up correctly prior to their service are paid promptly and seamlessly.
Independent Contractor Steps for Success
For Local and Appropriated Funds
- Campus completes IRS Classification Request
- Accounts Payable performs a pre-check and advises campus within three business days whether to proceed with an IC or employee hire
- Campus invites new IC vendors to complete PaymentWorks
- Campus provides Accounts Payable with the vendor number. You may find it helpful to include a draft of the Contract for Services (CFS) or Local Engagement Agreement (LEA) at this point. You will need one to request payment and attaching it now allows us to provide input that could save you time later.
- Accounts Payable completes final review for worker classification
- Campus gathers signatures for LEA or CFS
- After service is complete campus pays via Purchase Requisition with the signed LEA or CFS attached for documentation
For Sponsored Funds
- Campus completes IRS Classification Request
- Accounts Payable performs a pre-check and advises campus within three business days whether to proceed with an IC or employee hire
- Campus invites new IC vendors to complete PaymentWorks
- Campus provides Accounts Payable with the vendor number and submits a Purchase Requisition with the OSP Contract for Services attachment
- Accounts Payable completes final review for worker classification
- Campus completes the Sponsored Projects Contract for Services and submits a Purchasing Requisition
- Purchasing creates a PO and gathers signatures on the contract
- After service is complete campus pays via a Smartsheet “OK to Pay”