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Bookmarks/Table of Contents for Binders

Clinical Faculty Bookmarks/Table of Contents

Clinical Faculty Promotion Folder/Binder 1

According to University policy 4490, the promotion folder for clinical faculty must contain at least the following documents, so these are the minimum bookmarks that should be included:

Table of Contents Promotion Folder/Binder 1

  1. A letter from the applicant requesting promotion
  2. A comprehensive vita
  3. A concise summary of activities that address the promotion criteria
  4. All student/course evaluations
  5. All annual evaluations
  6. A copy of the position description for the position held by the applicant, and
  7. Letters of support from at least two colleagues holding clinical or tenure-track faculty appointments at the University.

Clinical faculty members should adjust the list of required bookmarks to fit their unit’s requirements:

    • use the sections of the templates that do apply
    • remove the ones that don’t, and
    • add sections that reflect your department’s criteria/expectations.

Tenure-Track/Tenured Faculty Bookmarks/Table of Contents for Binders 1 and 2

Tenure-Track/Tenured Faculty Bookmarks/Table of Contents

Table of Contents Binder 1

Policy #4340 4.3.1: Binder 1, which contains the relevant data that will be forwarded to the Provost and Vice President for Academic Affairs, is a condensed binder and must conform to the specifications provided by the Provost. Those specifications shall be maintained by the Provost’s office and copies made available to faculty members as soon as the faculty members notify their departments that they intend to apply for tenure and/or promotion; and Binder 2, the supporting materials for Binder 1 that are used by a department personnel committee, the department chairperson, and the college tenure and promotion committee to better understand and evaluate the candidate’s accomplishments.

0. Covering material

a. Letter of application

Policy #4340 4.3.1A: b. A cover letter expressing the desire to be considered for promotion and/or tenure and a statement confirming that prerequisites have been addressed. For pre-tenured faculty appointed prior to September 1, 2015, or for tenured faculty seeking promotion to professor within two years of the effective date of this policy, the cover letter should indicate whether the candidate is choosing to be considered under the prior applicable tenure and promotion policies or under these policies.

b. For faculty applying for tenure: hiring letter from the university

A copy of the candidate’s signed offer letter from the university

c. Any documented adjustments of timeline for eligibility (e.g., extensions of the tenure clock or approval for early application)

If a candidate has been granted a tenure-clock extension but is choosing not to use it, they should first notify their dean and chair/head/director of that decision. The letter then would not need to be included here.

d. For COAS faculty apply for promotion to Professor: Post-Tenure Prospectus or equivalent department-level document

  1. Current Curriculum Vita

Policy #4340 4.3.1A: c. A current vita containing the candidate’s professional preparation, professional experience, research and scholarly activity, teaching assignments for the past three academic years (including classes taught, credit hours, student load), and professional, community and university service.

2. Annual evaluations:

Policy #4340 4.3.1A: d. Annual evaluations by the department chairperson and the department personnel committee (if in use) for “all years for candidates applying for tenure and promotion to Associate Professor, at least three most recent years for candidates applying for promotion to Professor” (Provost’s memo 4/13/2020)

a. Department Chairperson or equivalent

These are the annual evaluations written by a faculty member’s supervisor and submitted in Faculty 180.

b. Department Personnel Committee

These include any written documentation during the candidate’s probationary period about the candidate’s progress toward tenure, whether from committees or supervisors. Those applying for full professor may have such reviews if they are part of their college/school/department policy, but if a candidate for full professor does not have what those progress reviews, they will only have annual evaluations by the chair/head/director.

[Items 3-6 will be added by the T&P Coordinator later in the process]

7. Evaluations of teaching

a. A summary of official student evaluations for all courses for at least the past three academic years, including summer (do not include individual evaluation forms).

Policy #4340 4.3.1A: i. A summary of official student evaluations for all courses for at least the past three academic years (do not include individual evaluation forms). If the students evaluations are quantitative in nature (i.e., students are asked to give numeric scores to a series of evaluation questions), then the average scores to each question are sufficient. For courses in which student evaluations are solely qualitative (i.e., prose only without numeric scoring), then a summary of such evaluations by the department chair and/or tenure and promotion committee is required. Also include all peer evaluations that have been conducted.

i. 20XX

ii. 20XX

iii. 20XX

Faculty have the option to include or exclude student course evaluations for Spring 2020 in evaluation materials. If they choose to exclude them, faculty “are expected to produce a document that reflects on the challenges and opportunities of the altered teaching environment. For example, they might write a narrative explaining how the move online was accomplished, how student expectations changed, and what new skills or other insights regarding pedagogy were gained as a result. This document would stand in place of the evaluations in any subsequent review where the evaluations would appear.”

b. Any peer observation reports that have been conducted

NOTE: The following documents required in Binder 1 will be added to the candidate’s Google folder later:

3. Department Chairperson or equivalent recommendation letter

This is the recommendation letter written by the chair/head/director before the binder is submitted to the college.

4. Department Personnel Committee recommendation letter

This is the recommendation letter written by the department’s personnel committee before the binder is submitted to the college.

5. College Committee’s recommendation letter

6. Dean’s recommendation letter

8. External Review Letters (coordinators will create a folder for these that candidates do not have access to)

Table of Contents Binder 2

Binder 2 remains with the college or school and is not forwarded to the Provost. Policy 4340 lists these items as a table of contents, but some items may seem repetitive (for example, the cover letter in Binder 2 is the same cover letter in Binder 1; the “summary of accomplishments” document may actually be integrated already with the cover letter, etc.). Schools and colleges may adjust the table of contents for Binder 2 to align with their expectations so long as the contents required by Policy 4340 are easily accessible for the Provost should he need them.

  1. Cover letter

Policy #4340 4.3.1B: b.(i.) A cover letter expressing the desire to be considered for promotion and/or tenure and a statement confirming that prerequisites have been addressed. For pre-tenured faculty appointed prior to September 1, 2015, or for tenured faculty seeking promotion to professor within two years of the effective date of this policy, the cover letter should indicate whether the candidate is choosing to be considered under the prior applicable tenure and promotion policies or under these policies.

2. Copy of the prior years’ service letters (if applicable)

This applies to faculty who were hired with credit toward tenure (e.g., one to two years of credit toward their tenure eligibility timeline).

3. Summary of accomplishments

Policy #4340 4.3.1B: b.(iii.) A summary of the significance of accomplishments and their relationship to the faculty member’s workload assignments during the period under review and a discussion of the potential for future achievements (e.g., in the areas of teaching, research, scholarly, and creative activity, and service).

NOTE: Candidates should refer first to their department and/or college documents to see if those policies specify further what should be included for this item in Binder 2. In some departments/colleges, article “iii” is either 1) a copy of the candidate’s application letter (provided it already addresses the questions of accomplishments related to workload and the potential for future accomplishments), or 2) excerpts from the application or some other manner of representing what is being requested. The purpose of this requirement is to ensure that the candidate’s achievements are evaluated within the context of their workload assignments per section 3.3 and section 4.1.4.a.

4. Copy of all workload assignments for the period under review

Candidates should consult their annual evaluations in Faculty 180 and list them in a document by academic year/semester. It’s tedious, but until last year we didn’t have a way to pull a report on workload assignments.

5. Statement of teaching philosophy

a. Supporting evidence

6. Statement of scholarly, creative, and/or research philosophy and plans for future activity

a. Supporting evidence

7. Statement of service philosophy

a. Supporting evidence

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