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Administrative Council Meeting: September 2019

Meeting Date

September 16, 2019

Boyington Room 1:00-2:30pm

Meeting Facilitator:  Dr. Robert Wood, Director

In Attendence: Alicia Anderson, Jaime Sand, Jane Shimon, Jennifer Eichmeyer, Joe Coyle, Joelle Powers, Joie Burns, Kelsey Nelson, Kristy Grabert, Lillian Smith, Mary Crowell, Olga Salinas

Absent: Erin Colburn

Agenda

Call to Order

Welcome and Announcements

  • Welcome guests: Mary Crowell (advising), Olga Salinas(advising), Alicia Andersen (CEH), Jaime Sand (CEH), Jo Powers (Dean’s Office) Jaime Sand (CEH).

Approve August Minutes

Committee Updates

    • Ad-hoc School Faculty Affairs Committee: Nothing yet
    • Policy Committee: Nothing Yet: I need your nominations (2 from RAD SCI, 2 from CEH, 1 staff from KINES
    • Current members are: Ryan Forbush (RESP CARE), Naomi Sallay. (RESP CARE), Susie Seltzer. (Gen Counseling), Laura Petranek (KIN)
    • Sue Ellis and Sue antonich are essentially ex-officio as they are the only staff members currently in Kinesiology and Rad Sci, respectively
    • A minor wording change to the Basis of Authority policy has been suggested by Laura Petranek
    • Communications Liaison: Kristy will be reaching out or has already reached out to Liaisons about Nov. 1 event for information regarding Programs 
      • BS in Health Studies/Public Health  – Chelsea Smith, Lizzy Miskell Still need info
      • BS in Kinesiology – Tina Freeman Still need info
      • BS in K-12 Physical Education – Tina Freeman Still need info
      • Pre-Athletic Training – Molly McCullough
      • BS in Radiologic Sciences – Sue Antonich/Olga Salinas
      • BS in Respiratory Care – Naomi Sallay/Olga Salinas

 

New Business

    • Advising report/update/discussion. (Mary Crowell, Director)
      • Mary
        • Working on a pilot for Required Advising sessions. Would like dept heads to provide ideas for materials for Advising sessions (undergrad and/or grad).
      • Olga
        • Advising’s goal is mediating what is going on with the students so that they can make an informed decision 
        • Advising is a partner
        • Appointments are generally about:
  1. Clarification (vision, shorter term, goal of the day)
  2. Connection
  3. Exploration (discussion)
  4. Advising note piece (log)

Responses

        • Lillian – How has Advising worked with departments in creating Required Advising sessions?
        • Mary – We are still talking about this matter and reaching out to departments. They will ask what info they’d like to showcase. Goal is for this to be a program/advising collaboration
        • Jaime – Would like for faculty to be better informed on the tools available, for example Academic Coach (all in agreement). Would also like to revisit Required Advising sessions in second year as well for students. 
        • Alicia – Interested in group advising sessions 
        • Mary – Advising is working on getting to a place where this is possible. Can possibly visit this in Spring. Definitely interested in making more efficient use of time. 
        • Olga – I am always about the Parallel Plan.
        • Alicia – What can departments provide to help students explore their options?
        • Mary – FAQ, Program Info, one-pagers, what is most important, videos (2-3 min, action)
        • Bob – Consider inviting Advising to department meetings 

Old Business

Research Conference & Spotlight Winners

      • Feb 27th (All in favor)
      • Could be a keynote, but mostly poster presentations. 
      • Purpose is to inform community what we are doing; spotlighting students
      • Presenting Spotlight winners – preferably research for this particular event
      • Requesting volunteers for each type of award – Research, Teaching or Service. Would like nominations by next month’s meeting on 10/14
        • Service – Joe Coyle championing
        • Teaching – Joie Burns championing
        • Research – TBD 
      • School may be able to help with printing of posters; depends on how many requests we get
      • Follow-up on online thesis
    • Nominations for College-wide faculty governance committee (should we use our own)
      • COH has asked for Shared Governance Committee (potentially for only one academic year – one meeting a month)
        • Joelle  – Goal: Who gets to vote on what? 
        • Bob – Can we commission adhoc Faculty Affairs Committee for this? (All in favor)
    • Nov 1st Recruiting event. 
      • There will be 180 students total – 2 groups of 90 juniors and seniors in health science clubs
      • Students will meet/break-out for 2 hours, go to lunch, then break-out/meet for 2 hours; tentative schedule 9am – 3pm
      • The Director’s office will provide printed materials
      • Would like departments to have someone available to present their programs. Need to know by 9/20. Bob will send out an email reminder. 
        • Who do you want present at large sessions (about 10 min each) 
        • Who do we send students to for the breakout sessions
      • We will talk with Danya to see what we can do to get college involved
      • Can have a screen available for presentations
    • Allocation of effort policies and practices for admin 
      • Program directors. (9 WLUs; can include 3 WLUs as a 10th month).
      • Other admin roles (e.g., clinical coordinator… 6 WLUs) 
    • School meeting brainstorming questions
      • Joie – Is this truly brainstorming (no negativity)
      • Bob – Yes, no restrictions. Think outside of the box. No “yeah but” concept.
      • Using Nappier method (aka speed dating) 

Other Items

    • Metrics: Dept/Program level will be discussed next month.
    • Responses
      • Joie – Where are college policies?
      • Joelle – Danya and Taylor are currently working on this. Creating a button on website where all current policies are listed. COMING SOON! ETA: end of year. 
  • Lillian – Finishing Foundations Course – may need to have a conversation at college level. Struggle in redesign.  
  • Joelle/Bob – May be able to discuss this at next College level meeting. 

Adjournment

Action Items

Communications Liaison’s:  Check in with your departments liaison’s 

 Advising:  Consider inviting Advising to your department level meetings

Research Conference & Spotlight Winners:  Requesting volunteers for each type of award – Research, Teaching or Service. Would like nominations by next month’s meeting on 10/14. This is what we have so far:

      • Service – Joe Coyle championing
      • Teaching – Joie Burns championing
      • Research – TBD 
      • Nov 1st Recruiting Event:  Would like departments to have someone available to present their programs. Need to know by 9/20. Bob will send out an email reminder. 
        • Who do you want to present at large sessions? (about 10 min each) 
        • Who do we send students to for the breakout sessions