Skip to main content

Meetings, Conferences and Events

University Event Services, in partnership with  Boise State Public Health, manages events with the health, safety, and well-being of everyone in mind. All individuals attending and/or participating in events that take place in university owned or operated event spaces are expected to abide by our code of conduct and all policies in effect. This includes any events sponsored by or hosted in Boise State owned and/or managed space.

Boise State Public Health will continue to monitor and update safety precautions for all events regularly and coordinate with our University Event Services team and national, state and local public health agencies, as to the latest guidance around events.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.

On-site Participation Guidelines

Symptomatic Individuals

Stay home from an event if you are sick or experiencing symptoms of COVID-19. Event organizers should have a plan in place for attendees, staff, presenters, exhibitors, sponsors, and speakers who may become symptomatic during travel to or from the event as well as at the event.  In your plan, consider how you should isolate and test asymptomatic individuals and what precautions you would need to take to isolate the individual, test the individual, feed the individual, and transport that individual (if needed) back to their home.  University isolation housing is available only to residence hall residents and not to the general public.  

Vaccination Requirement

We strongly encourage but do not require all attendees who are eligible to be up to date with their COVID-19 vaccines. Boise State University aligns with the CDC definition of “up to date” (having received all recommended doses in their primary series COVID-19 vaccine and booster doses when eligible) .  Event organizers may not mandate vaccination as a precursor to attending an event at Boise State University.

Boise State University encourages individuals to be tested for COVID-19 prior to traveling to any event. Individuals who test positive should stay home and cancel your registration.

Facial Covering Requirement

Events held on campus or sponsored by University groups, clubs, departments, or other entities may not require facial coverings.  Facial coverings are optional in all university owned or controlled spaces, including instructional spaces (classrooms, studios, teaching labs and other spaces where instruction takes place) and research labs subject to the following exceptions:

    • Facial coverings are still required in University Health and Counseling Services as well as in the COVID Testing Center, COVID Vaccination Clinic, Lab, and Isolation Housing. 
    • Anyone who has been exposed or tests positive for COVID-19 must continue to wear a facial covering when recommended by CDC guidelines.
    • If you are at risk for severe illness, wear a facial covering or respirator that provides you with greater protection.

Physical Distancing

University Event Services may provide physically-distant seating and event space set-up to allow individuals who wish to physically distance while in sessions to do so comfortably.  Please work with your Event Coordinator for any physical distancing requests.

Maintaining a Roster of Attendees and Participants

University colleges, departments, organizations, student organizations and other University entities that do not organize their events through University Event Services or Student Involvement and Leadership Center should maintain a roster and seating chart of attendees for their event.  The roster and seating chart should be maintained by the Event Organizer.  This information may be needed by Boise State Public Health for contact tracing purposes.