Boise State Departments

“For expedited event processing, Departments are strongly encouraged to select vendors from the BSD Approved External Caterers List. Utilizing these pre-vetted partners streamlines the administrative review process and guarantees that the caterer meets the University’s rigorous safety and insurance requirements.”

To ensure compliance with University health, safety, and insurance regulations, all departments must utilize a vendor from the BSD Approved External Caterers List . These vendors have been pre-vetted to meet institutional risk management standards.

Per University policy, Carved & Crafted maintains the Right of First Refusal for all campus events with a food and beverage total exceeding $2,000.

Protocol if Carved & Crafted Declines: Should the Carved & Crafted team be unable to service your event, departments must follow these steps before booking an outside vendor:

Select an Approved Vendor: Once approved, departments may select a caterer from the BSD Approved External Caterers List .

Submit a Catering Exemption Form: Documentation of the declination must be filed.

Await Formal Approval: Review and approval by Campus Dining are required before proceeding.

Before accepting a catering donation, please ensure the following steps are completed to remain in compliance with campus dining policy:

1. Verify the Donor: The donor must be a BSD Approved Vendor.
2. Submit Form: Complete the Catering Donation Review Form.
3. Lead Time: Ensure your submission is received at least 30 days prior to your event.

Note: Failure to submit the review form within the 30-day window may result in the denial of the food service request.

To ensure compliance with State of Idaho law and University legal standards, the use of third-party delivery platforms and online “click-through” agreements for catering is prohibited.

The following platforms are not authorized for University purchases because their terms of service contain legal language that the University cannot legally accept:

• Uber Eats
• EZ-Cater
• DoorDash
• Any online platform requiring acceptance of an End User License Agreement (EULA) or “Click-to-Agree” terms.
• Before initiating any food purchase or delivery, please verify that the vendor does not require a digital agreement. For a list of vendors that are already vetted and compliant, please refer to the BSD Approved External Caterers List .