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External Catering for Campus

If you’re planning to host a meeting or event on campus, we offer you the flexibility to collaborate with a 3rd Party Caterer to handle food and beverages.  Boise State requires all external caterers or food trucks to be contracted.

  • The University has a sizable list of contracted catering and food truck vendors. These vendors have been approved by Procurement Services and have agreed to the Boise State Dining Terms and Conditions.
  • If your Food Truck or Caterers is not on this list, begin the approval process by sending them this link (Food Truck or External Caterer) and have them follow the process. Please allow for 14 business days to complete this process.
  • As a University employee, remember that you must abide by all applicable University policies including but not limited to University Policy 1110 (Conflict of Interest and Commitment), University Policy 6030 (University Contracts), and University Policy 6240 (Meals and Refreshments).

Consider the following:

  • If your order or purchase is above $2,000scope of work is required.
    • Each scope of work shall contain all pertinent details of the event, including: date,
      arrival/set-up timeline, start time, end time, break-down timeline/departure time,
      location/venue/space, menu, pricing, any staffing requirements, and any special provisions
      applicable to the event including any other equipment or materials to support the event.
  • All alcoholic services must be exclusively provided by Carved and Crafted Catering.
  • Before confirming a food truck, kindly collaborate with event parking to determine the appropriate location for the food truck during the event.
  • Coordinate with  Facilities, Operations, and Maintenance to ensure any required porter services are provided efficiently.

Contracted Caterers and Food Truck

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External Caterer Process

Send Link to External Caterer Now

Food Truck and Mobile Vendor Process

Send Link to Mobile Vendor Now

External Caterer or Food Truck Scope of Work Approval (Only for Events over $2000)

Submit Your Event Now