Below are the most common funding strings used for purchasing and travel expense report reimbursements.
Funding Strings Explained
First number: 1001-appropriated or 3010-local or 4010-grant funded
Second number: department→ Will most often be 71400 (Geoscience)
Third number: cost center→ Where the money comes out of, each faculty will have their own number; grants will usually be 1001004
Fourth number: expense code→ Will show what the expense falls under
Funding String example:
Geoscience Local Account : 3010.71400.2081000.572500
Most Common Expense Codes
Purchasing expense codes:
Express Mail/Messenger- 502300
Individual Organization Memberships- 505500
Publications and Subscriptions-506000
Conference/training registration fees-507000 (non-grant)
Conference/training registration fees- 507001 (grant only travel related)
Other Professional services not a BSU employee- 519900
Freight Shipping- 525500
Office supply and equipment <$2000- 54100
Office Furniture <$2000- 542000
Computer and Related Equip. <$2000- 558000
Educational Supplies <$2000- 572000
Field Supplies- 572500
Medical and Lab Supplies <$2000- 574100
Food for Meetings- 567050
Candidate Meal Expense- 567051
Machinery and Equipment Rental- 591000
Gasoline- 546500
Credit card fees- 596300
Non-state Employee Expenses- 599000
Employee Development- 509900
These following codes are only for use with travel reimbursement:
Per Diem and Lodging In-State- 539600
Per diem In-State Taxable (IDWR day per diem trips)-535300
Per Diem and Lodging Out-of-State- 539700 (employee travel reimbursement only)
Per Diem and Lodging International- 539800
Public Transportation In-State- 539100 – includes Uber rides
Public Transportation Out-of-State- 539200 – Includes Uber rides
Airfare Out-of-State- 538100
Airfare In-State- 538000
Airfare International- 537900
Rental Vehicles In-State- 536700
Rental Vehicles Out-of-State- 536800
Personal Vehicle Mileage In-State- 536000
Personal Vehicle Mileage Out-of-State- 536500
More expense codes can be found:
\\cifs-prd-01\Departments\Geo\ Common\Admin\Accounting\ExpandedExpenseAccountList.xls
Stay within the 5xxxxx codes and do not use 6xxxxx codes