- Plan to limit the duration of the event and number of attendees to comply with university, local, and state guidelines.
- Consider hosting the event outdoors, weather permitting.
- Communicate to all event participants ahead of time whenever possible. The following should be considered when drafting your attendee communication:
- Individuals are not allowed to attend if they are experiencing symptoms of COVID-19, have been caring for someone with COVID-19, or have been exposed to someone with COVID-19 within the past 14 days.
- Organizers will require attendees with COVID-19 symptoms to leave the event, isolate themselves from others, and report symptoms to the Public Health Office as soon as possible. Attendees will be required to observe all health and safety protocols
- Requirements for facial coverings.
- Requirements for personal hygiene during the event.
- Requirements for physical distancing during the event.
- Prohibition of handshakes and other forms of physical contact.
- Cleaning procedures before and after the event.
- Individuals who are in a high-risk population should consider virtual attendance or other adjustment or accommodation.
- If and when public health guidance prevents in person events, the event organizer is to prepare a back up plan to host events virtually or in a predetermined outdoor location.
Event Recommendations and Best Practices for In Person Events
- Recommendations/Best Practices
- Networking and social events should take place online or outdoors, in compliance with [university and local health and safety guidelines]
- Event organizers should require event check-in for all attendees. Attendance must be taken for all events, meetings, and social gatherings. Tracking event attendance allows for contact tracing at every event, meeting, and social gathering.
- To assist with check-in, event organizers are encouraged to use a tablet or laptop to complete contactless check-in and agreements of participation waivers. (Recommended check-in service is available through the Engage Platform)
- Capacity for tables without moveable chairs should be limited to allow for physical distancing. (Examples: 2 people per round; 1-2 people per 6 feet banquet table)
- Event organizers to provide a safety briefing to all guests prior to the start of each event.
- Prohibit handshakes and other forms of physical contact between event facilitators or attendees.
- Facial tissues and wastebaskets should be present within the event space.
- Consider limiting the number of people who occupy the restroom at one time to allow for physical distancing. Provide staggering break times during your event to allow facilities personnel adequate time for cleaning and maintaining restrooms s.
- Do not allow lines or crowds to form near the restroom without maintaining a distance of at least 6 feet from other people. It may be helpful to post signs or markers to help attendees maintain the appropriate physical distance of at least 6 feet.
- Together with your event coordinator, determine options for points of entry/exit for the event space.
- Please note: Signage will be posted throughout common areas of the Student Union, including but not limited to, hallways, restrooms, elevators, building wayfinding, health, and safety).