In-Person Event Guidelines - COVID

University Event Services, in partnership with the Boise State public health team, manages events with the health, safety, and well-being of everyone in mind. All individuals attending and/or participating in events that take place in university-owned or operated event spaces are expected to abide by our code of conduct and all policies in effect. This includes any events sponsored by or hosted in Boise State-owned and/or managed space.

The Public Health team will continue to monitor and update safety precautions for all events regularly and coordinate with our University Event Services team and national, state and local public health agencies, as to the latest guidance around events.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.

Stay home from an event if you are sick or experiencing symptoms of COVID-19. Event organizers should have a plan in place for attendees, staff, presenters, exhibitors, sponsors, and speakers who may become symptomatic during travel to or from the event as well as at the event.  In your plan, consider how you should isolate and test asymptomatic individuals and what precautions you would need to take to isolate the individual, test the individual, feed the individual, and transport that individual (if needed) back to their home.  University isolation housing is available only to residence hall residents and not to the general public.

We strongly encourage but do not require all attendees who are eligible to be up to date with their COVID-19 vaccines. Boise State University aligns with the CDC definition of “up to date” (having received all recommended doses in their primary series COVID-19 vaccine and a booster dose when eligible) .  Event organizers may not mandate vaccination as a precursor to attending an event at Boise State University.

Boise State University strongly encourages individuals to be tested for COVID prior to traveling to any event. Individuals who test positive should stay home and cancel your registration.

University Event Services may provide physically-distant seating and event space set-up to allow individuals who wish to physically distance while in sessions to do so comfortably.  Please work with your Event Coordinator for any physical distancing requests.

University colleges, departments, organizations, student organizations and other University entities that do not organize their events through University Event Services should maintain a roster and seating chart of attendees for their event.  The roster and seating chart should be maintained by the Event Organizer.  This information may be needed by public health for contact tracing purposes.

Catering options are available.  To learn more about available options and services, visit our online menu.

If food or beverage are being provided, all items must be individually packaged.

If food or beverage are being provided by an approved caterer other than Aramark, a Catering Exemption Request must be submitted and approved a minimum of 14 days prior to your event date.

If food or beverage are being provided, all event participants will be encouraged to extend the physical distance to a minimum of 3 feet apart during consumption.

University Event Services will deliver clean and sanitized event equipment to the outdoor location. The event organizer can request labor to set up equipment for an additional fee. The event organizer is responsible for cleaning the event equipment between event transitions. University Event Services will clean and pick up event equipment at the conclusion of the event.

• If the event equipment request exceeds University Event Services inventory, the event organizer will need to contract with a 3rd party vendor approved to perform services on the Boise State campus through provision and approval of a certificate of insurance meeting or exceeding the university’s risk requirements. University Event Services will no longer mix university-owned equipment with 3rd party vendor-supplied equipment.

To secure Facilities and Operations services (i.e. sprinklers, feather flags, porter service, and electricity) requests need to be requested with your University Event Services event coordinator at least 14 days prior to the event (not counting the event day).

Event organizers hosting events outdoors may need to secure Porta Potties (1 per 75 persons) or request a facility be open for bathroom use. Requests for facility restrooms and bathroom cleaning must be made through your University Event Services event coordinator no later than 14 days prior to the event (not counting the event day).

Event organizers will be responsible for providing their own hand sanitizer, handwashing stations, and/or masks for event attendees.

Amplified Sound is prohibited during regular class schedule, Monday- Friday 7 a.m. – 6 p.m.

• Any requests for an exemption to this policy must be approved by the Vice President of Student Affairs and Enrollment Management. Requests can be submitted using the Amplified Sound for Events Request form.