Student Organization Handbook – Section IV. D.
Section IV. Planning Events
D. Risk Management and Insurance
Insurance for Events
Boise State University has insurance coverage through the State of Idaho’s self-insured program. The program provides limited coverage for recognized student organizations. All sanctioned events on campus sponsored by a student organization that are funded through a student organization account and supervised by a student organization advisor are covered by the State of Idaho’s self-insured policy. In the case of events off-campus, recognized student organizations may not be covered by the State of Idaho’s self-insured policy and are encouraged to complete a Student Organization Risk Planning Guide, discussed below.
University employees who serve as advisors to student organizations are covered by the State of Idaho’s self-insured program at all events when acting within the course and scope of their duties. Non- employees authorized by the Student Involvement & Leadership Center as “authorized volunteers” for the university may also be covered under the State’s insurance if operating in the course and scope of their assigned responsibilities. All volunteers must therefore complete an “Authorized Volunteer Service Agreement” and file it with the Student Involvement & Leadership Center in advance. Elected officers of ASBSU and students officially appointed to positions in ASBSU, while working in the course and scope of furthering university business, are also covered by the State’s insurance; however, members and leaders of other student organizations are not covered by the State’s insurance policy.
From time-to-time, student organizations may plan events that potentially have elevated amounts of risk, such as recreational activities or sporting events. In these instances, student organization officers may be encouraged to complete a Student Organization Risk Planning Guide. This self-guided questionnaire, found on OrgSync, will assist organizations in identifying areas of potential risk associated with their activities. If risks are identified, the questionnaire will be shared with staff in the Office of Risk Management for further consultation. The Office of Risk Management is also available for consultation upon request by a student organization.
The Office of Risk Management may offer recommendations to student organizations on ways in which risk may be reduced for their events. These recommendations may include the following:
- The use of liability waivers to be signed by event participants.
- The addition of campus security or Boise Police Department officers to an event.
- Suggestions regarding the appropriate time and place for an event to avoid disrupting classes.
- Requesting proof of insurance from vendors, performers, or other contracted parties associated with an event.
Risk-reduction recommendations provided to student organizations from the Office of Risk Management and the Student Involvement and Leadership Center are based on assessing health and safety factors associated with events, not on the viewpoints of individuals or groups organizing events nor the content of expression at events.