Spending Money

Spending Money

Ready to spend money out of your student organization account and/or access your ASBSU grant funds? Follow these steps:

  1. If your purchase is connected to an event you’re planning be sure to submit your event registration first.
  2. Log into your OrgSync account from your my.boisestate account or by visiting the Resources page of our website. Then use your Boise State user name and password to log-in.
  3. Complete a Purchase Request Form at least seven (7) business days BEFORE your purchase is needed. Depending on the type of purchase additional time may be needed. Click “Submit.” Remember to be as detailed as you can in the purpose and description of the purchase request.
  4. Include two officer email addresses as approvers of your request. The officers will receive an OrgSync notification for purchase approval via email. Student Involvement cannot review your request until after your officers have done so.
  5. If your purchase request is approved, you can proceed with the purchasing process. You will receive an email or phone notification with relevant instructions.

Tips

  1. Learn more about how to spend money by reviewing Section II.A. of the Student Organization Handbook: Accessing Funds in a Student Organization Account.
  2. Only individuals who have completed the financial training for your organization (president, financial officer, and/or approved spenders) are able to submit a purchase request.
  3. The amount requested must be 100% available in your student organization account at the time you submit the purchase request. Credit is not available.
  4. If the amount requested is over $1,500, advisor approval will be needed.
  5. Do your research. We encourage you to get quotes/estimates before submitting the purchase request.
  6. Some purchases will require more time to process and need more than one week for review and approval. It’s strongly advised that the following purchases be submitted more than three (4) weeks in advance: gifts, awards, prizes, promotional items, clothing, and payments that involve contracts.
  7. For the approval of travel-related expenses, please complete a Travel Request Form, also on OrgSync.