The Details

Ready to spend money out of your student organization account and/or access your ASBSU grant funds? Follow these steps:

1. If your purchase is connected to an event you’re planning be sure to submit your event registration first.
2. Log into Engage.
3. Complete a Purchase Request Form at least ten (10) business days BEFORE you need to make your purchases. Depending on the type of purchase additional time may be needed. Click “Submit.” Remember to be as detailed as you can in the purpose and description of the purchase request.
4. After you submit, the President(s) and Financial officer(s) will receive an email notification to review the request. Student Involvement will review your request once an officer has approved the request. 
5. If your purchase request is approved, you can proceed with the purchasing process. You will receive an email with relevant instructions.

• Only individuals who have completed the financial training for your organization (president, financial officer, and/or approved spenders) are able to submit a purchase request.
• The amount requested must be 100% available in your student organization account at the time you submit the purchase request. Credit is not available.
• Do your research. We encourage you to get quotes/estimates before submitting the purchase request.
• Some purchases will require more time to process and need more than one week for review and approval. It’s strongly advised the following purchases be submitted at least 30 days before purchases need to be made advance…
  • gifts
  • awards
  • prizes
  • promotional items
  • clothing
  • payments that involve contracts

For the approval of travel-related expenses, please complete a Travel Request Form, also on Engage.