Student Hiring

Hiring Resources

Campus resources are available to hire students.

• Career services provides an overview on how to hire students.
• Human resources and Workforce Strategy (HR) has a training video and slide deck about student hiring.
• Financial aid and scholarships has a work-study resource guide.

Job Posting

Handshake is the university’s online job board to post a part-time or full-time job, internship or work-study position.

• Be sure to include a job description, duties, hours and pay rate.
• For pay rates, HR provides a list of student pay grades.
• Required verbiage for all Boise State job announcements and online postings.
• For instructions on posting a position, visit the Handshake website.

Job Fairs

Departments are encouraged to participate in job fairs to recruit student workers.

Career services hosts job/career fairs throughout the year.

Finalize Start Date

A start date should be determined in the hiring process.

• New student employees can begin their employment at any time in the payroll cycle.
• If a department is transitioning a student worker to a new job classification, they will need to begin employment at the start of the pay period.
• Dates can be found on the payroll and holiday website.

Determine Weekly Hours

Every student employee classification has different guidelines for the amount of hours they can work each week.

Visit the career services website for guidance on the right number of hours for each student.

Add Employee to University System

All employees, including students, need to be entered into the university system.

Access job aids in the Bronco Hub job aid and resources website and search for “hire a student” to find job aids for hiring students, work-study or graduate assistants.

Onboarding Checklist

Welcome to Boise State! The Employee Onboarding Checklist outlines the required and recommended steps to help you get set up for a successful start. It provides instructions and resources to help you complete employment forms, access Boise State systems, set up payroll information, complete trainings, and understand how to submit your work hours. Use the checklist to track your progress and share it with your supervisor for support along the way.

I-9 Process

As an employee at Boise State University, you are required by federal law to complete Form I-9 to verify your identity and eligibility to work in the United States.

• Complete Section 1 On or Before Your Hire Date: All employees are required to provide personal information and attest to their employment authorization by completing and signing the Form I-9 online on or before their hire date.
• Complete Section 2 Within 3 Business Days of Hire Date: All employees must come in person to the Human Resources Office with original acceptable documents verifying their identity and employment authorization no later than the third business day after their hire date.
• Submit Verification Form By the End of Third Business Day: Upon completion of these sections, Human Resources will issue a “Verification of I-9 Completion” form to the employee. Employees are responsible for delivering this pink slip to their supervisor no later than the end of their third business day.

For additional questions, please visit the I-9 website.

Direct Deposit

Direct deposit is the easiest way for students to receive their pay.

• New employees will need to provide bank information for direct deposits and file for tax withholdings.
• For student workers without direct deposit, checks will be sent to the address on file.
• Note: this can cause an unfortunate delay for out-of-state or international students.
• Visit the employee self service website for more information.

Employee Trainings

As a Boise State student employee, you may be required or recommended to complete certain trainings as part of your employment. The Boise State Trainings Guide explains which trainings are required and can help you understand what applies to your role.

• New Employee Trainings: This training is recommended since it covers university policies, responsibilities, and federal requirements, including: Respectful Workplace, Cybersecurity, Family Educational Rights and Privacy Act (FERPA), Jeanne Clery Campus Safety Act, and Conflict of Interest and Commitment Training.
• Time and Labor Training: This recommended training and job aid outlines how to enter and approve work hours in Bronco Hub, ensuring that you and your supervisor record time correctly so your pay is processed accurately and on time.

Confidentiality and Expectations

To obtain a confidentiality agreement and letter of expectations that can be placed in the student’s work file, contact employeerelations@boisestate.edu

Job Training

Student workers are still learning, so it’s important to provide expectations, training and support so they can be successful in their new roles.

• Supervisors can utilize resources found on the Supervisor Resources webpage.
• Take it to the next level with Career Services’ Career Readiness Internship Curriculum, a step-by-step program that improves student employees’ career readiness skills upon completion of their employment. For questions, contact career@boisestate.edu.

Provide Flexibility

Boise State prioritizes students’ academic experience.

• Supervisors are encouraged to provide flexibility for classes, homework and extracurricular activities, particularly providing time off during exams and breaks.
• Hours should be reviewed before the start of each new semester as class schedules change.
• Visit the career services website for guidance for student flexibility.