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Job Standard for Events Coordinator, Associate

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Employee Name:

Employee ID:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name, ID# and PCN#.

Events Coordinator, Associate Overview

  • Person Group: Professional
  • Job Code: 75642
  • Pay Grade: P3
  • FLSA Status: Exempt
  • Career Level: Associate
  • Family: Communications & Marketing
  • Function: Marketing

Purpose

Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Minimum Qualifications

Bachelor’s Degree or equivalent relevant experience.

Knowledge, Skills and Abilities

  • Knowledge of principles and processes for providing customer and personal services
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate.
  • The ability to make independent decisions in the best interest of the facility/department

Essential Functions

Key Responsibilities

60 % of Time Events Coordinator, Associate will:

  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions
  • Review event bills for accuracy and approve payment
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Correspond with customers to answer questions or resolve complaints
  • Confer with personnel to coordinate business operations

35% of Time Events Coordinator, Associate:

  • Can be determined by department needs

5% of Time Events Coordinator, Associate:

  • Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting and carrying material weighing up to 50 pounds; some positions may involve moving, lifting and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection

Travel Requirement

Not applicable for Events Coordinator, Associate

Career Path

Events Coordinator

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.