Skip to main content

Job Standard for Library Digital Archivist

View in Google Docs/Download

Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Library Digital Archivist Overview

  • Person Group: Professional
  • Job Code: 75766
  • Pay Grade: P6
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Library
  • Function: Library


Lead in the development of electronic records/digital asset management retention solutions and associated policies for depository of permanent University-wide electronic asset retention. Evaluate and apply University and state policies and laws related to records retention, specifically electronic records.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action.  May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years relevant experience or equivalent professional experience.

Knowledge, Skills, and Abilities

  • Ability to plan, coordinate and implement programs and services involving complex projects, including experience managing large and ongoing digital projects and related systems.
  • Demonstrated experience with digital repository platforms (open source or commercial) and comprehensive knowledge of current trends in digital capture and preservation theory and standards and technologies that enable effective preservation of permanent digital records.
  • Experience with digital preservation, archiving and storage systems, knowledge of metadata schemes, coding language expertise and experience in graphic web design.
  • Knowledge of generating check sums, preservation metadata and experience working with tools that verify file authenticity and that identify potentially restricted content.
  • Ability to develop constructive and cooperative working relationships within the library, the University community and with a variety of external associates through effective use of written and verbal communication.

Essential Functions

Key Responsibilities

60% of Time the Library Digital Archivist must:

  • Electronic Records/Digital Asset Management – Lead in the development of electronic records/digital asset management retention solutions and associated policies  and procedures for depository of permanent University-wide electronic asset retention. Develop a sustainable born-digital e-records management system. Lead the development, planning, promotion, delivery and evaluation of digital initiatives. Participate in the ongoing implementation of archival content management systems. Maintain knowledge of University, municipal and state initiatives that affect electronic records and digital assets, and participate in software and technological training in order to remain up-to-date in the field. Acquires, accessions and processes digital records. Plans, schedules, implements and documents standards, policies and best practices related to digital collections, metadata and schema, workflows and quality control. Evaluates software, analyzes technological resources and researches standards to recommend necessary upgrades and additions to ensure preservation and access to digital records.
  • Public/Reference Service – Represent and advocate for digital preservation interests across the library, the University and to the community at large. Conduct in-depth reference interviews to assist patrons in accessing archival material, including reviewing research needs and topics to recommend additional collections and other library resources. Instruct patrons in proper procedures in using analog and digital archival materials, ensuring proper use and security of the reading room. Assist in updating policies and procedures for reading room, digital camera use and reproduction requests.
  • Hire, supervise, train and evaluate student assistants in policies and procedures related to digital records and in public service.
  • Facilitate payments for utilized services.
  • Engage and assist University and donors with electronic donations.

35% of Time the Library Digital Archivist

Determined by department needs

5% of Time the Library Digital Archivist

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

May be required to travel with overnight stays.

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.