Travel Pre-Approval Authorization Form

Boise State Travel Policy #6180, 4.2

Per Boise State Travel Policy, all employee travel, including no-cost travel, must be pre-approved, prior to commencement of travel and incurring expenses, using the online Travel Authorization (TA) module.

Prepared By(Required)

First Last

Date(Required)

Email(Required)

Traveler Information

Traveler(Required)

First Last

Employee ID(Required)

Traveler's Cell Phone Number(Required)

Traveler's Email(Required)

Destination(Required)

Are you going to a conference?(Required)

Yes

Other Travel

Please provide descriptive rationale(Required)

Conference Name(Required)

Upload evidence/documentation of presentation(Required)

Examples: Conference emailed invite; Abstract acceptance email; agenda with name as speaker shown

Max. file size: 10 MB.

Purpose of Travel(Required)

Describe in Detail Why Travel is Essential(Required)

Emergency Contact Information

Emergency Contact's Name(Required)

First Last

Emergency Contact Phone Number(Required)

Relationship with Emergency Contact(Required)

Additional Information

Are you traveling with other employees?(Required)

Yes

Please List the Employees(Required)

Are you traveling with other students?(Required)

Yes

Please List the Students AND their Emails(Required)

Student Name

Student Email

Is it foreign travel?(Required)

Yes

Foreign Travel

Once Travel Authorization is approved, the traveler needs to contact Risk Management. Before departure of foreign travel, traveler must complete this Export Control Program training, read over this International Travel Page, and make a submission for Foreign Travel Liability Coverage.

Trip Information

Departure Date(Required)

Time(Required)

Return Date(Required)

Time

Personal Travel?(Required)

Yes

Number of personal days:(Required)

Are any meals provided?

Yes

Meals Provided?(Required)

Date (mm/dd/yyyy)

What meal? (Breakfast, Lunch, or Dinner)

Will you be requesting per diem?(Required)

Yes

Funding & Expenses

What type of funding will be covering this travel?(Required)

10300 SoK Professional Development Funds

Other (MAL, M.A.T., etc.)

Other Funding Source(Required)

Expenses(Required)

Expense types: Registration, Airfare, Lodging, Transportation (rental vehicle/fuel), Per Diem, Baggage, Parking, Misc.

Pcard or Reimbursement (Pick One)

Expense Type

Amount

Additional Information

Please enter any additional notes you would like to add regarding your trip, funding, requests, etc:

Additional Supporting Documents

Attach any additional documentation you’d like to include below.

Max. file size: 10 MB.

Please enter any additional notes you would like to add regarding your trip, below: (Examples: funding information; requests; staying in a conference-provided hotel, [name of hotel, room number]; staying in an AirBnB; conference discounts; etc.).(Required)

CAPTCHA

Travel Pre-Approval Authorization Form

Boise State Travel Policy #6180, 4.2

Traveler Information

Emergency Contact Information

Additional Information

Foreign Travel

Trip Information

Funding & Expenses

Additional Information

School of Kinesiology