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Solicitation of Boise State Employees (Policy 7460)

University Policy 7460

Download a Printable Version of Policy 7460

Effective Date

May 1988

Last Revision Date

July 1995

Responsible Party

Vice President and Chief Financial Officer, (208) 426-1200

Human Resources, (208) 426-1616

Scope and Audience

This policy applies to all University employees.

1. Policy Purpose

To establish the policy and procedures for solicitation of University employees by sales representatives and others in order to minimize the disruption of employee time and ensure uniform treatment of solicitors.

2. Policy Statement

Boise State University shall permit solicitations, as described above, only when clearly in the best interests of its employees, and as approved by the Vice President and Chief Financial Officer.

3. Responsibilities and Procedures

3.1 Responsibility

The AVP of Human Resources shall review all solicitations and make recommendations to the Vice President and Chief Financial Officer who shall have final authority.

3.2 Procedure

a. All requests for personal solicitations shall be submitted to the AVP of Human Resources. The requests shall express in detail the company/individual soliciting, the purpose of the solicitation, and how this solicitation enhances the benefits to the University employees, and any relations the solicitation has to the University. The AVP shall present his/her recommendations to the Vice President and Chief Financial Officer for final action.

b. The AVP of Human Resources will meet with the soliciting firm/individual upon receiving approval to review the following:

(i.) Desk solicitation will not be permitted.

(ii.) Use of campus mail to publicize a product or meeting is prohibited.

(iii.) Solicitors may not solicit in buildings on campus.

(iv.) Solicitors requesting access to meeting rooms for the purpose of acquainting employees with their product or service will be advised to contact appropriate University personnel for renting space.

(v.) A copy of the Boise State Directory will be given to solicitors upon request. Contact with employees may only be made after normal work hours and only at the employee’s home.

(vi.) Employees will be made aware, by the solicitor, that the rental of space or the at-home phone solicitations are not endorsements of the University of the product or service being offered.

3.3 Exceptions

At the discretion of the Vice President and Chief Financial Officer, conference space and University facilities may be made available to publicize state-endorsed, optional fringe benefits (e.g., deferred compensation and state-endorsed charitable fund drives such as United Way, Savings Bond Campaign, and Red Cross drives).

Revision History

July 1995

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