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RRC Reimbursement Request (Travel) Form

Use this step-by-step form to request that the Boise State University Raptor Research Center (RRC) department reimburse you for travel expenses.

All raptor students use this form regardless of funding sources for travel reimbursements. Others (employees, other students, non-employees) can use this form if part or all of their expenses will be reimbursed from RRC funding sources.

If you are not a faculty advisor, supervisor, or PI, a copy of your form submission will be forwarded to your advisor or supervisor to approve.

University Travel and Expense Reimbursement Related Policies and Forms

OF NOTE:

  • Expense reports and student reimbursements must be accounted for (including all approvals) within 60 days of the end date entered on the request. This means you should submit your travel reimbursement request using this form by 45 days after travel to allow time for approvals.
  • Only one reimbursement request (Expense Report) may be submitted for each travel event (with approved Travel Authorization), so you must submit reimbursement requests and receipts all at once.
  • If personal travel was included in your itinerary, attach a dated screenshot of at least one comparable flight (or other transit) quote for the business-only days you would have traveled if personal travel was excluded.
  • Reimbursement for per diem with no overnight stay is taxable to the employee.
  • Be sure to read the Prerequisites that appear in this form based upon your status and complete the associated task before checkmarking “I affirm…” This includes the Employee Add/Update Direct Deposit Info for Expense Reimbursement and the Student Add/Update Direct Deposit required for payment.
  • The traveler and their supervisor will be asked to approve an expense report in Bronco Hub (look for an “eboi” email). See instructions: Approving or Rejecting a Financial Transaction.

Per Diem Calculator & Travel Expense Tracker (Downloads in Microsoft Excel format, leave in Excel format)

Per Diem GSA Conus Rates – continental U.S. (scroll down for meals)

Per Diem DOD Oconus Rates – Hawaii, Alaska, Guam, Puerto Rico, etc.

Per Diem State Department Foreign Rates – all foreign locations

Per Diem Idaho Rate – use Idaho Travel Policy rate for travel within Idaho, regardless of employee’s official station

Departure time, return time, and whether or not meals were provided during travel affect which meals may be claimed for per diem reimbursement. Travel day guidance for eligibility based upon travel times is provided on the Per Diem Calculator Form.

Example of meal eligibility: Traveler left at 09:00 on 10/25, returned at 15:30 on 10/30, and the conference registration fee included dinner on 10/28. Traveler is eligible for lunch and dinner on 10/25; full day per diem on 10/26, 10/27, 10/29; and breakfast and lunch on 10/28 and 10/30.

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