Principal Investigators,
Effective today, Admin Accounting has changed the method of processing Graduate Assistant Health Insurance. Graduate Assistant Health Insurance will now be processed by Admin Accounting as an internal payment rather than being posted as payroll. This will have an impact on both future, pending, and current sponsored projects.
New Proposals
The Office of Sponsored Programs (OSP) has published a new internal budget template to OSP’s Forms and Templates page that moves Graduate Assistant Health Insurance to Other Expenses (OE) instead of including the cost as Fringe. Please use this format for all future proposals to assure we are capturing costs in the correct budget category. For proposals in progress, your Pre-Award Research Administrator will help to transition budgets and budget justifications to this new format prior to submission.
Pending and Active Awards
For pending and active awards, OSP will review the health insurance file from the Graduate College and will centrally process transfers to move the budget from Fringe to Other Expense category. When the transfer is processed, we will move all current and future period budgeted amounts to reduce the duplication of work. In cases where we must notify the sponsor of the accounting change, OSP will draft the communication and justification and copy the department administrator and Principal Investigator when it is sent to the sponsor.
More information is available in the November 2022 Discovery Session Slide Deck (see slides 5 through 9). If you have any questions about this change, contact us at osp@boisestate.edu.