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Forms and Policies

Mutual Non-Disclosure Agreement

Important Notice 9/2/2021: The Division of Research and Economic Development, including the Office of Technology Transfer (OTT), is pleased to continue assisting faculty and staff with their efforts to collaborate with external parties. At times, these collaborations require the University to negotiate and sign Non-Disclosure Agreements (NDA) with these parties. Until further notice, please inform your collaborators that we (1) need to use the University’s NDA template and (2) are unable to negotiate substantive changes to its content.

This Mutual Non-Disclosure Agreement (NDA) may be used to discuss confidential topics in the process of identifying a collaboration opportunity.   You may share the following form with external parties, but please contact OTT at techtransfer@boisestate.edu for assistance drafting and executing the agreement.  To expedite this process, please ask the external party to provide the following information:

    • Full Legal Name (For business entities, it must match the Secretary of State’s website where the entity was organized or incorporated.)
    • State/Province of Organization or Incorporation (For business entities)
    • Full Physical Address Including Country (For business entities, it must be for the principal place of business.)
    • Official Notice Contact Information (Name, Title, Address Including Country, and Email Address)
    • Signatory’s Contact Information (Name, Title, and Email Address for eSignatures)

Mutual Non-Disclosure Agreement (Updated September 29, 2021)

Note that all paid University personnel working on these projects will be required to acknowledge and accept the confidentiality obligations set forth in the agreement.  Unpaid parties affiliated with the university (e.g., students) will generally need to sign separate NDAs with external parties in their private capacities before being allowed to receive confidential information.  An example acknowledgement/acceptance follows:

Acknowledgement of Non-Disclosure Agreement (Updated October 12, 2021)

Invention Disclosure Form

The Invention Disclosure Form (IDF) is the first step in a process that could potentially lead to commercialization of your technology. It is designed to elicit information to aid in the reporting of inventions to appropriate outside parties and in the evaluation of whether to pursue patent protection for the invention.  Please contact the Office of Technology Transfer (OTT) at techtransfer@boisestate.edu if you have any questions completing the following form:

Invention Disclosure Form (Updated July 29, 2021)

Creation of Works Disclosure Form

The Creation of Works Disclosure Form (CWDF) is the first step in a process that could potentially lead to commercialization of your creation. It is designed to elicit information to aid in the reporting of creations to appropriate outside parties and in the evaluation of whether to pursue copyright protection for the creation. Please contact OTT at techtransfer@boisestate.edu if you have any questions completing the following form:

Creation of Works Disclosure Form (Updated July 29, 2021)

Facility Use Agreement

The Facility Use Agreement is an agreement that permits external parties to use the University’s scientific and other facilities on a short-term and full-cost recovery basis.  You may share the following form with external parties, but please contact OTT at techtransfer@boisestate.edu for assistance drafting and executing the agreement.

Facility Use Agreement (Updated June 25, 2015)

Material Transfer Agreement

The sharing of tangible research materials typically requires a Material Transfer Agreement (MTA) between the provider and recipient.  An MTA is a legal contract to protect the rights of both entities to set terms and conditions regarding intellectual property, ownership, publication, permitted use, and liability.

What is the process?

The University investigator completes an MTA Request Form.  OTT and the Office of Research Compliance (ORC) will review the request to determine transfer requirements:

  • OTT, with the Office of General Counsel (OGC), as needed, will determine agreement terms and conditions.
  • ORC determines the applicable compliance committee review for materials being transferred to the University.
  • ORC may notify the Conflict of Interest Officer regarding the transfer.
  • ORC may notify Environmental Health, Safety and Sustainability if the material may be hazardous.

The investigator works with applicable University departments to complete the transfer requirements. The material is transferred.

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