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Research Enterprise Internship/Traineeship program roles and training

Mentors and Supervisors

Each Intern will be provided a Mentor for the duration of the program and will have a Supervisor for each rotation of the curriculum. Mentors serve as liaisons between the executive committee and the trainees. They help trainees navigate through numerous administrative issues. Mentors may also serve as supervisors of curriculum for one or more rotations. Supervisors are experts in rotation areas.

Mentor responsibilities include:

  • Managing the rotation process
  • Meeting with trainees to discuss program progress
  • Managing the curriculum
  • Assisting with job placement at the completion of the internship

Supervisors are responsible for:

  • Ensuring that the trainee meets the program learning expectations in a rotation.

Rotations (On-The-Job Training)

Each trainee will select 4 rotations (from the options below) to complete and to design an individual internship plan based on strengths and interests.

Research Development (6 week rotation)

Description: This rotation will help the intern to understand the challenges that faculty may face when developing a research program. Topics will include team science, logic models, linking budget design to a scope of work, and facilitating collaborations.

Expected learning outcomes:

  • Understanding funding opportunities and using available funding search tools
  • Create boilerplate material and work with knowledge/content management processes
  • Create templates and tools for proposal submission and management
  • Read a solicitation deeply for responsiveness and key issue mapping
  • Create granular timelines for proposal submission
  • Create requirements and responsibility matrices
  • How to develop logic models and white papers
  • Provide general grant writing and technical editing
  • A high level understanding of budget components

Pre-Award (8 week rotation)

Description: This rotation will expose interns to the process of submitting grant and contract proposals to external agencies requesting funding for faculty research projects.

Expected learning outcomes:

  • Understand the role of a research administrator in assisting principal investigators in the submission of proposals.
  • Know how to review and interpret a sponsor solicitation for compliance and regulatory aspects.
  • Understand the basics of preparing a budget (cost categories, cost-sharing, facilities and administrative costs).
  • Gain a basic understanding of federal electronic portals used for proposal submission.
  • Understand how to complete basic proposal forms (cover sheets, current and pending support, biosketches, budget narratives, etc.).

Award Negotiation and Acceptance (8 week rotation)

Description: This rotation will include training on how the University receives,
drafts, negotiates and accepts sponsored project awards. Interns will be exposed to basics contracting principles, award mechanisms, different sponsor types, and contract terms and conditions.

Expected learning outcomes:

  • Understand the role of a research administrator in working with principal investigators and sponsors to achieve timely and mutually beneficial outcomes.
  • Learn how upfront planning and targeted negotiation can save money, reduce risk, and/or mitigate or avoid other downstream problems.
  • Gain an understanding of common contract terms and concepts pertaining to sponsored agreements.
  • Better understand the importance of particular terms for specific research and creative activity projects.
  • Know the possible impact a contract may have on the university.

Post-Award and Financial Management: (8 week rotation)

Description: The post-award and financial management rotation will include training on basic accounting principles, federal cost principles, financial overview and chart of accounts, and daily operational processes of managing sponsored projects awards (invoicing, draws, budget revisions, etc.)

Expected learning outcomes:

  • Identify accounting and financial reporting standards and the standard-setting bodies (e.g., GAAP, FASB, FAR, OMB).
  • Explain the Financial Transaction Life Cycle and how it applies to the university.
  • Differentiate between assets and liabilities, and between revenue and expenses.
  • Identify various classifications of expenses.
  • Differentiate between non-sponsored and sponsored funds, and between direct and indirect costs.
  • Recognize the importance of compliance with the federal cost principles.
  • Identify the criteria that allow an expense to be charged to a sponsored cost object.
  • Understand the make of the chart of accounts
  • Experience in daily post-award administrative and financial activities

Compliance (Human Subjects, Animal Care, Biohazardous Materials) (6 week rotation)

Description: This rotation will expose interns to the compliance requirements related to programs involving: animal care and use, human subjects research, biosafety, drones, export control, and responsible conduct of research. The intern will learn about each area with the ability to focus on a particular area during their rotation.

Expected learning outcomes:

  • Describe the procedures that staff and researchers should follow to comply with compliance regulations.
  • Understand the function of review boards/committees and their processes.
  • Describe the federal regulations and governing bodies related to these compliance activities.

Technology Transfer (6 week rotation)

Description: The office of technology transfer manages the university’s intellectual property. Inventions occur in our research labs which are reported to our Office of Technology Transfer. Interns will be exposed to the process of working with University inventors to understand the nature and potential of the invention. Interns may be given the opportunity to assist with performing market and patent landscape analyses in order to develop both marketing and patenting strategies. The intern may have the opportunity to interact with patent prosecution and sit in on licensing negotiations.

Expected learning outcomes:

  • High level understanding of technology transfer methodology
  • Have a basic knowledge base of the patent prosecution process.
  • Describe the federal regulations that govern intellectual property and have an understanding of the reporting requirements.