Time Entry
Do all employees submit time cards?
No. Classified staff, student employees, and all other hourly non-exempt staff submit time cards in Bronco Hub. Time cards must be submitted and approved the Monday after the pay period ends; view time card approval dates on the Payroll Schedule. Submitted time cards route to your line manager (supervisor) for approval.
Most faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning you only submit time off (absence) requests in Bronco Hub.
What are the submission and approval deadlines for time cards?
HR requires time entries and approvals to be completed the Monday after the pay period ends; view time card approval dates on the Payroll Schedule.
Employees may complete time entry sooner than Monday (e.g., Friday prior to Monday approval deadline).
Who approves submitted time cards?
The line manager (supervisor) of the employee or the time and labor coordinator for the department/unit is responsible for approving submitted time.
Line managers receive an approval notification email when time cards are submitted. Supervisors can approve, reject or request more information about the time submitted. Watch the time approval video to learn more.
If time is entered after the approval cutoff deadline, when will the employee be paid?
Time entered / approved after the approval deadline will be paid out the following pay period. Visit the Payroll Due Dates Calendar for pay period information and related approval deadlines.
How are time cards created and submitted in Bronco Hub?
Follow the instructions on the Enter, Save or Submit a Time Card for Yourself job aid.
How are time cards edited in Bronco Hub?
Employees can edit the time card for the current pay period and can go back one prior pay period to make edits.
Follow the instructions on the View or Update Your Saved or Submitted Time Card job aid.
Does the employee receive any notifications about their time card?
Employees receive an email after their supervisor takes action on the submitted time card; the email indicates whether the time card has been approved, rejected or if more information is needed.
If more information is requested, employees should respond to the email with the additional information OR should navigate to existing time cards to edit and resubmit the time card as needed.
How do time cards work for employees with multiple assignments
Employees with multiple assignments must select the appropriate position from the Assignment Number drop down field. After selecting an assignment number, the timecard displays the related Business Title and Department ID.
Employees should review the Business Title and Department ID to verify the appropriate position for the time being entered.
Once submitted, the supervisor of the assignment(s) selected will receive an email alerting them of the submission. If an employee has multiple assignments, all supervisors must approve applicable time entry for the time card to be approved.
Do employees enter holidays on their time cards?
No. Holidays are created and entered as part of a system process and should not be manually entered by employees.
How is comp time entered?
If requesting overtime pay, enter time as hours worked.
If requesting comp time, enter time as comp time accrued. Note: the system will generate an error if entering comp time accrued and less than 40 hours for the week.
Can someone else enter or edit time for an employee if the employee forgets or is unable to?
Line managers and time and labor coordinators may enter or edit time cards on behalf of employees that fall within their Area of Responsibility (AOR). If a time card is entered by a supervisor on behalf of the employee, the supervisor must still take action (i.e. approve, reject or request information) on the time card.
Follow the instructions on the Enter, Edit or View a Time Card Entry for Another Employee job aid.
If an assignment is already over, can the employee or manager go back and edit hours worked?
If the assignment (job) has ended and is no longer active, contact Payroll for assistance.
Are the Time Card and the Add Absence section of Bronco Hub connected?
Yes. Hours submitted and approved via “Add Absence” will populate on the related employee time card (applicable for hourly employees). If needed, employees can edit the absence via Add Absence or Existing Time Cards. Do not add/edit the same time entries in both Absence and Time & Absence section of Bronco Hub.
Related resources: