Time Away from Work for Employees

Step 1: Open Add Absence

Select the Add Absence graphic link to request an absence and submit for approval.

Step 2: Select Absence Type

Select the applicable absence Type from the dropdown menu OR type the Time Reporting Code (TRC) into the Type field. View Time and Absence Reporting Codes

• Important Note: If you have multiple assignments, you will see the Business Title field below the Type field. The value will default to All. Select the drop-down arrow to select the applicable assignment you are requesting an absence for.

Step 3: Enter Absence Dates

Enter the Start Date and Duration and End Date and Duration for the absence. The Hours field defaults to your scheduled work hours per day.

If entering partial day absences, proceed to step 4, otherwise proceed to Step 5.

Step 4: Enter a Partial Day Absence

To enter a partial day absence, you must complete in the order below:

1. Enter the number of hours in the Hours field. Select OK. Note: The absence duration does not change when entering hours. You must click Edit Entries to register partial hours.
2. Select Edit Entries then select Edit (pencil icon) to enter the hours again. Select OK. This action logs the partial day absence hours.

You must first enter the number of hours in the hours field and select Edit Entries after or your absence will default to your scheduled work hours per day.

If you select multiple days, you can verify and edit the hours for each day by clicking the Edit Entries icon.

• Certain absence types have the option of an Open ended date. To schedule an opened ended absence, select the checkbox next to Open ended.

Please note that your leave balance is rounded. Your actual absence balance may be marginally lower than what is displayed if it is rounded up. If you encounter difficulties requesting or submitting vacation or sick leave for the entire amount shown in your balance, try reducing the absence duration by .1 and resubmitting.

Step 5 (optional): Enter Comments

Enter any relevant information in the Comments box.

Step 6: Submit for Approval

Select the Submit button to route for approval.

Other Errors

If you receive the following error, it is because you do not have enough leave time to submit the request: “Error: You can’t record this absence because your balance for plan Vacation Professional Leave will fall below the configured minimum for this type of absence.”

What’s next?

Once your request is submitted, you will receive a notification that your absence request was submitted and your line manager will receive a notification to review and approve or reject the request. Once your line manager approves or rejects your absence request, you will receive another notification.

Approved absences will transfer to Payroll for processing during the applicable pay period when the absence(s) will occur; employees do not need to enter the approved absence hours on their time card as the hours will automatically fill in.

Important Note: Professional/salary employees reporting absences through the absence module will not have a time card generated in Team Time Cards. In these instances, the approved absences are transferred to Payroll without a time card.

Step 1: Open Existing Absences

Select the Existing Absences graphic link to view, changes, or withdraw existing absence requests.

Step 2: Edit or Withdraw Existing Absence Request

To update an existing absence, locate the applicable absence and select Edit (pencil icon). The section will expand and expose all detail fields.

• Important Note: You cannot update an Absence that has a status of Completed or Withdrawn.

Step 3: Enter Changes and Submit or Withdraw

Enter the applicable changes.

Pro Tip!

To make changes to individual days, select the Edit Entries button.

Select the applicable action, select Submit to route an updated absence request for line manager approval or select Delete to route an absence withdrawal request for line manager approval.

Other Errors

If you receive the following error, it is because you do not have enough leave time to submit the request: “Error: You can’t record this absence because your balance for plan Vacation Professional Leave will fall below the configured minimum for this type of absence.”

What’s Next?

Once your request is submitted, you will receive a notification that your absence request was submitted or withdrawn and your line manager will receive a notification to review and approve or reject the request. Once your line manager approves or rejects your absence request, you will receive another notification.

Step 1: Open Calendar

Select the Calendar graphic link to view your shifts, absences, and public holidays.

Step 2: View Scheduled Absences in Calendar

View scheduled Absences for the day, week, or month. You can modify the calendar view and dates via the options located above the calendar. Change the view to day, week or month and search for appropriate dates as needed.

The calendar view defaults to display your work schedule. To change the calendar view to display absences only, click the Display Options icon to the right-hand side of the screen and uncheck My Schedule and Time Card.

After viewing calendar information, exit Bronco Hub or click the Home button to return to the main screen.