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Fisher Scientific PunchOut Catalog

State pricing catalog orders that start in Bronco Hub, “punch out” to an external ordering system and finish in Bronco Hub via Purchase Requisition module.
Policy 6130: Purchasing

Getting Started

What do I need to know before getting started?

  • Submitted Requisitions are forwarded through the Standard Approval Workflow in Bronco Hub.
  • After approval, a system-generated Purchase Order (PO) is sent to the supplier for order fulfillment (see UFS Transaction Process Flow for more details).
  • Once the supplier receives the PO, the Requester will receive an order confirmation via email.
  • Once the goods have shipped, the Requester will receive a shipment notification from Fisher Scientific via email.
  • Once items are shipped, the order Requester will receive an electronic Invoice with a request for payment. Note: The Invoice should not be approved for payment until items are received.

Reports

Manage Requisition Search Functionality
Use the search functionality in the Purchase Requisition module to view basic information about Catalog Requisitions created and submitted in Bronco Hub. View details like name of the requisition requester, amount of the request and requisition approval status. Visit the Reviewing Requisition Status job aid for more details.

Requisition Lifecycle – Campus Transaction Dashboard
Run the Requisition Lifecycle – Campus Transaction Dashboard to view information like encumbrance details, related Purchase Order (PO) number, Invoice number and funding segment string used to code the transaction.

Confirm the accuracy of the funding segment string used for requisitions. If an incorrect segment string was used to code a transaction, a Payables Correction must be submitted. Visit Financial Transaction Corrections for more information.

Requisitions – Campus Transaction Dashboard
Run the Requisitions – Campus Transaction Dashboard to view details like approval status, reimbursement amount, reimbursement status, date of reimbursement and funding segment string used to code the transaction.

Purchase Orders – Campus Transaction Dashboard
Run the Purchase Orders – Campus Transaction Dashboard to view details like Purchase Order creation date, related requisition line status, requisition type, and funding segment string used to code the transaction.

Transaction Approval Dashboard
Run the Transaction Approval Dashboard to view approval status information for Requisitions submitted by your department. This dashboard should be used to identify where transactions are currently at in the approval process or to review the approval history.

Department Financial Summary Review
Prior to approving financial transactions, the department funding source person is responsible for confirming the availability of funds.

For transactions coded to an appropriated fund, run the Remaining Appropriated Budget Report. This report provides a summary of the remaining budget for appropriated funding sources.

For transactions coded to a local fund, run the Local Budget Variance Report. This report provides a summary of the budget and actual expenses for local funding sources.

Appropriated and Local Summary – BvA
The Budget vs Actuals (BvA) Reports should be reviewed at least once per month to monitor department-specific financial activity for combinations of funding segment string values by fund. For more information about BvA Reporting, visit Financial Reporting.

Attachments

What attachments are required?

  • No attachments are required for Catalog Requisitions. Departments may choose to add internal documentation as needed. If adding internal documents, select “to approver” in attachment section of Bronco Hub; internal document(s) will route to requisition approvers.

Frequently Asked Questions

Can I still use my P-Card for Fisher Scientific orders within my P-Card limit

Yes, you may use either the PunchOut Catalog requisition process or your P-Card for orders within your P-Card limit.  Purchases over your P-Card limit should be placed using the PunchOut catalog process.

If I have received a quote with “special” discounted pricing, may I use the PunchOut requisition process?

No, special pricing will not be reflected when shopping in the Fisher Scientific catalog; please complete a standard requisition (not PunchOut) and attach your quote with the “special” pricing.

What is the status of my requisition?

Check the status of a Requisition by following the instructions in the Reviewing Requisition Status Job Aid.

Follow the instructions in the Approval Workflow Dashboard Report  to see where the Requisition is in the Approval Workflow.

Best Practices

What are best practices for submitting a Purchase Requisition?

  • Ensure the Requester and Funding Source are correct prior to submitting to ensure Standard Approval Workflow routes correctly.
  • Attach any internal documentations to the top of the Catalog Requisition for ease of access to all attachments.
  • Confirm items are acceptable prior to approving the electronic Invoice.
  • Project funded Requisitions: If entering a project segment (7th segment, 10 digits) in the funding segment string of a Requisition, you must also complete the POET fields or the transaction will be rejected upon initiation of the approval workflow. See Submitting Fisher Scientific PunchOut Catalog Requisition job aid for step by step instructions.
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