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Independent Contractor Classification Request

Independent Contractor Classification Request

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This form is intended to assist you in determining whether a vendor/supplier should be classified as a University employee or as an independent contractor. Please complete the Substitute W-9 prior to completing this form. Procurement and Vendor Services and Tax Reporting will consider all facts, in each case, when making final determination.

Your responses to the questions below will support one of these classifications. Please answer the questions as accurately as possible. For assistance, please see the Independent Contractor Classification Request Companion Guide or contact an IC Specialist, 426-3101. The vendor/supplier may not provide services until Payables has confirmed classification status.

Please note that Procurement and Contracts requirements are separate from the Independent Contractor Classification Request and will still need to be initiated following classification.

Disclaimer: Independent contractor classification is based on the information provided. All the facts must be considered (weighed) when determining classification. If during an audit, the information provided is found to be false or misleading, the department will be held accountable for any fines and/or penalties.
Vendor/Supplier Information
Vendor/Supplier Name * Required
Vendor/Supplier ID (if known)
Vendor/Supplier Phone Number (if known)
Anticipated Contract Amount * Required
Will work performed be funded by a sponsored project? * Required
- Yes
- No
Fund Number * Required
Expected Dates of Service - must be mm/dd/yyyy format * Required
Start Date
MM slash DD slash YYYY
Expected Dates of Service - must be mm/dd/yyyy format * Required
End Date
MM slash DD slash YYYY
Requester Information
Requester Name * Required
Requester Department Name * Required
Requester Phone Number * Required
Requester Email * Required
General Information
In the Federal Tax Classification section of the Substitute W-9, is a box OTHER THAN Individual/Sole Proprietor or Single-member LLC checked? * Required
- Yes -STOP- Create and Submit an Invoice Payment in Bronco Hub or a Standard Purchase Requisition
- No
- Not sure
Have you confirmed with the vendor/supplier if they have performed services or been previously paid by Boise State University as an employee or contractor within the current calendar year or last 12 months? * Required
- Yes, as an employee -STOP- Contact Human Resources to hire as an employee
- No
- Not Sure
Is the work performed part of the regular core business of the University (examples of core business activities include, but are not limited to: teaching/curriculum development, Summer Camp services, Event Coordinators, research or work that requires significant oversight/resources from Boise State, work we typically have an employee perform)? * Required
- Yes -STOP- Contact Human Resources to hire as an employee
- No
Does the vendor/supplier have an established business related to the services(s) they are providing? * Required
- Yes
- No
Provide Website, if known
Does the vendor/supplier provide this service to other clients/customers?
- Yes
- No
Please Explain
Is the University paying the vendor/supplier a flat fee for services provided (including all costs)? * Required
- Yes
- No
Please Explain Why Not.
What is the type of service/activity to be performed by the vendor/supplier? * Required
- Human/research subject, research participant, refund, prizes/awards, royalties –STOP – Create and Submit an Invoice Payment in Bronco Hub
- Professional services not provided by Boise State employees (e.g., referees, judges, guest performers, guest speakers, specialty trades, consultants)
- Honorarium
Scope of Work: * Required
Please provide or attach a detailed description of the services to be provided.
Upload Attachment
Attach detailed description of the services to be provided.
Max. file size: 24 MB.
Does University personnel direct the vendor/supplier on how to perform the service(s) described in the scope of work? * Required
- Yes
- No
-STOP- Contact Human Resources to hire as an employee

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Warning: This determination must be made before services are rendered or the individual will be classified and paid as an employee. This will require further review and completion of entire Classification Checklist.
Length of Service: * Required
- Less than 12 months
- 12 months or more, please provide a brief explanation in the field below
brief explanation of 12 or more months of service * Required
Anticipated renewal of contract? * Required
- Yes, please provide a brief explanation in the field below
- No
Brief explanation of renewal of contract * Required
Total cost of service: * Required
- Less than $10,000
- $10,000 or more Please Contact Procurement
Location where service is performed: * Required
Note: If location of service is out-of-state, review may take additional time for approval.
- In-State
- Out-of-State
- Both - please provide the states and approximate % of work performed in each state in the field below
If Out-of-State, please specify location * Required
Both In-State and Out-of-State explanation * Required

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Behavior Control
Will the University supply necessary tools, materials, and equipment to perform the work? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University will supply necessary tools, materials, and equipment to perform the work. * Required
Brief Explanation
Will the University provide personnel to assist the vendor/supplier in completing their services? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University will provide personnel to assist the vendor/supplier in completing the services * Required
Will the University provide periodic or on-going instruction for the vendor/supplier about how to perform the needed service(s)? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University will provide periodic or on-going instruction for the vendor/supplier about how to perform the needed service(s) * Required
Will the vendor/supplier perform services on-campus or in a University controlled facility? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the vendor/supplier will perform services on-campus or in a University controlled facility. * Required
Will the University set the vendor/supplier's work hours? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University will set the vendor/supplier’s work hours. * Required
Financial Control
Will the University reimburse the vendor/supplier for out-of-pocket expenses? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University will reimburse the vendor/supplier for out-of-pocket expenses. * Required
Brief Explanation
Have you confirmed with the vendor/supplier that the University is their sole client? * Required
- Yes, the University is the sole client
- No, the University is NOT the sole client
Will the vendor/supplier be compensated on an hourly, daily, weekly, or similar incremental basis? * Required
Note: The service provider cannot be paid on a biweekly or payroll-like interval.
- Yes, please provide a brief explanation in the field below
- No
Yes, the vendor/supplier will be compensated on an incremental basis. * Required
Relationship Between Parties
Is the University contractually obligated to pay for the service(s) even if the result is unsatisfactory? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the University is contractually obligated to pay for the service(s) even if the result is unsatisfactory. * Required
Is the scope of work unknown at this time with the intent that it will become more clear as the work progresses? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the scope of work is unknown at this time. * Required
Are the services to be provided part of an on-going, recurring business operation without a definitive end? * Required
- Yes, please provide a brief explanation in the field below
- No
Yes, the services to be provided part of an on-going, recurring business operation without a definitive end. * Required
Brief Explanation
Research Services
Does the vendor/supplier perform long-term (more than 1 year) research for the University, conduct research for a University professor who determines how the research is performed and sets the work schedule, and/or serve in a capacity beyond advisory or consultancy? * Required
- Yes -STOP- Contact Human Resources to hire as an employee
- No
Other Comments
Other Comments

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