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Biology - The College of Arts and Sciences
Department Forms
Travel Reimbursement Request
Travel Reimbursement Request
Prepared By:
*
Required
First
Last
Email:
*
Required
Travel Authorization #
*
Required
Date:
*
Required
MM
DD
YYYY
Traveler:
*
Required
First
Last
Employee ID:
*
Required
Destination:
*
Required
Conference Name:
Departure Date:
*
Required
MM
DD
YYYY
Departure Time:
*
Required
:
HH
MM
AM/PM
AM
PM
AM/PM
AM/PM
Return Date:
*
Required
MM
DD
YYYY
Return Time:
*
Required
:
HH
MM
AM/PM
AM
PM
AM/PM
AM/PM
Purpose of Travel:
*
Required
Conference/Meeting Meals Provided
Date
Breakfast (yes/no)
Lunch (yes/no)
Dinner (yes/no)
Employee Reimbursement Request
*
Required
Payment Method: PCard or Personal Expense type: Registration, Airfare, Lodging, Transportation (rental, vehicle/fuel), Per Diem (meals), Baggage, Parking, and Misc.
Payment Method
Expense type
Employee Paid Amount
Fund Number (4 digits)
Dept Number (5 digits)
Cost Center Number (7 digits)
Project Number (10 digits)
Total:
*
Required
Supporting Documents
You must provide ALL RECEIPTS (including copies of Pcard receipts for purchases made BEFORE your trip and any conference program) to the DBS admin staff in order for them to complete the requirements for reimbursing travel expenses. If there were personal days added onto this travel, you need to provide 3 pages of comparative airline flights. Send forms to: BIOL-FORMS@BOISESTATE.EDU
Attachments
*
Required
Drop files here or
Select files
Max. file size: 10 MB.
Receipt Policy
*
Required
I have checked my receipts have all of the four REQUIRED information on all my receipts
Pictures of receipts must include the following:
- Date
- Amount
- Vendor Name (i.e. Sinclair, Shell, Walmart)
- Payment Method
last 4 digits of the payment method i.e. Card ending in 1234 or an indication of other funds, ie cash, check
OR
a snippet from a banking statement showing the charge posted to that account (requires last 4 digits of the payment method listed on the snippet)
please block out all other information unrelated to the charge (ie other purchases or confidential information)
If the receipt is difficult to obtain, please take pictures of the cost advertised and the name of the business. If purchases cannot be verified, we may encounter difficulties trying to get your reimbursement approved. We can provide assistance for missing receipts, but please notify us as soon as possible.
Notes: