Updates to the Boise State Policy Manual

Several new and revised policies recently have been approved, which are detailed below. Please contact Angie Zirschky at angiezirschky@boisestate.edu or the responsible party listed if you have any questions.

New Policies Approved

Base Budgeting for Regular Positions (6350)

New policy established to manage base budgets in appropriated funded regular positions, including how funding shortages will be resolved.

Self-Disclosure of Criminal Proceedings (7520)

New policy established requiring all university employees, affiliates, affiliate faculty, volunteers and student employees with safety-sensitive duties or working in safety-sensitive locations to self-report criminal proceedings within three (3) university business days to Human Resources.

Employee Files (7530)

New policy established designating Human Resources as the custodian for official personnel files. The policy also establishes who has access to employee files, what should and should not be maintained in supervisor files, and the procedure for disclosing information from employee files.

Payroll Overpayments and Underpayments (7540)

New policy established creating the authority and process for identifying and resolving compensation overpayments and underpayments to university employees.

Legal Authorization to Work (7550)

New policy established to comply with federal regulations of the U.S. Immigration Reform and Control Act (IRCA) and to communicate guidelines on the completion, filing, retention and disposal of form I-9 (employment eligibility verification).

Revised Policies Approved

Non-Discrimination and Anti-Harassment (1060)

Revised adding language under section 4.4.18 requiring notification to grant funding agencies if a Principal Investigator is found to be in violation of the policy in accordance with grant requirements.

Sexual Harassment, Sexual Misconduct, Dating Violence, Domestic Violence and Stalking (1065)

Revised adding language under section 4.4.19 requiring notification to grant funding agencies if a Principal Investigator is found to be in violation of the policy in accordance with grant requirements; revised policy statement and definitions for sexual harassment, sexual misconduct, and stalking to clarify sexual misconduct and stalking are forms of sexual harassment.

Death of a Student or Employee (2270)

Revised expanding responsibilities and guidelines to cover both student and employee deaths ensuring an orderly, effective and caring response.

Last Week of Classes and Final Examinations for Undergraduate Courses (3080)

Revised adding definitions for ending time, exam free week, and final exam schedule; updated language clarifying no in-class exams may be taken during the exam free week, but take-home final exams may be distributed but can be due no earlier than the ending time (end of the scheduled final exam period as published on the Office of the Registrar website).

Official Student Absence Policy (3120)

Revised allowing the observance of religious holidays to be considered official, university-recognized activities not counted as official absences against any absence limits set in course policy.

Annual Faculty Evaluation (4290)

Revised language in sections 4.2 through 4.4 allowing for the use of an electronic evaluation system to support the implementation of Faculty180.

Background Verifications (7005)

Revised adding the requirement for a financial history check for final candidates whose position meets the criteria under section 4.1.2; revised language under section 4.2 requiring a background check at the time of initial hire, promotion (other than advances in academic rank), demotion, lateral transfer, affiliation and volunteer service not to exceed five (5) years thereafter for positions deemed “sensitive” by the university as outlined in appendix A; revised language under section 4.4 providing clarity around considerations and procedures for non-automatic qualifying criminal convictions; removed section on “Subsequent Notification” from previous policy version (language added to the new university policy 7520 – Self-Disclosure of Criminal Proceedings).

Faculty Leave for Birth/Adoption and Workload Release Plan (7265)

Revised language in Section 4.6 making the one-year extension of the tenure clock automatic for non-tenured tenure-track faculty utilizing Administrative Leave under the policy.

Capital Project Needs (9170)

Revised the timeline for reviewing Capital Project Need Requests (CPNR) from three times annually to once annually aligned with the budget process; revised the definition for capital project; revised language allowing for a more comprehensive governance/oversight structure for prioritizing projects; and added language creating a project prioritization raking system.

Public Safety Camera Systems (12140)

Revised removing the responsibility for reviewing and recommending camera types from the Integrated Security Technology Committee (ISTC) to the Department of Public Safety’s Integrated Security Unit (ISU); and revised responsibilities and procedures under section 4.2 for emergency situations.

Meals and Refreshments (6240)

Revised combining policies 6250 (Public Relations and Alcohol Expenses) and 6260 (Meal and Refreshments – Local Funds) into 6240 (Meals and Refreshments); removed the meal requirement with alcohol under section 4.2 – Limitations; added references to university policy 1050 (Alcohol Beverage Permit Process) and university policy 7020 (Drug and Alcohol Free Workplace) under section 4.2.1.f; added clarifying language under section 4.2.3A related to Public Relation Funds; and removed appendix A (per-diem rates) and included a link to the per-diem rates on the Accounts Payable website.