Funding Board Requests

Hello, and welcome to this quick tutorial on how student organizations and individual students can request grant funding through CampusGroups. These funds are your student fee dollars and the ASBSU Student Funding Board is responsible for allocating them throughout the year. Please keep in mind that this is not an unlimited pot of money – grant requests are first come, first serve, so you’ll want to plan ahead and get your request in as early as you can! Please be sure to review ASBSU’s Financial Code for specific rules and policies, which can be found on their website at www.boisestate.edu/asbsu/executive-cabinet/funding-board/.

There are 3 Types of Grant Requests: 1) Direct Grants are designated for a single recognized student organization to use for a community event or travel related to an appropriate academic, recreational, or professional activity. Student Organizations are eligible for up to $4,000 a year in direct grant funding. 2) Joint Grants are designated for two or more Student Organizations that want to co-sponsor an event or activity benefiting the University community. Student organizations are eligible for up to $6,000 a year in joint grant funding. 3) Individual Grants are designated to support individual students who are seeking to expand their research and academic goals while simultaneously supporting the University’s research mission. Individual students are eligible for $800 per academic year.

First, we’ll review the process for submitting your Direct and Joint Grant Requests. From the home screen in CampusGroups, you will click on your group’s page and then on the left sidebar navigation, click on the “Money” tab, and then click on the “Budgeting” link below that. If you are submitting a Direct Grant request, you will leave this drop down box alone. If you are submitting a Joint Grant, you will click on the drop down box and select “ASBSU Joint Grant Budget”. Next, in the top right corner, you’ll want to click the dark gray button that says “+Create Budget Request”. In this budget request, you’ll want to enter in the necessary information, such as the Budget Request type (Event/Supplies, Travel, Other), event location, and the event start and end date. Then, you’ll enter the budget items, line by line, such as food and drink or supplies, enter the amount of funds needed, how much will be financed by the group, and any additional notes you may want to add. You will do this for each line item you’re requesting, by clicking on the plus button that says “Add Item”.

On the next page, complete the remaining information and review the funding board policies. From the form, you will be able to schedule your grant hearing using the Funding Board’s meeting link. You can expect to hear from a Student Funding Board member after you submit your application with a confirmation of your hearing date and time.

For Individual Grants, you will follow the link on the ASBSU Funding Board website. If you have never logged into CampusGroups before, you will use your Boise State Single Sign On and you’ll be prompted to complete the short onboarding process. Answer the questions on the form thoroughly and submit your request at least 8 weeks prior to any travel. You’ll be able to schedule your hearing using the meeting link on the form. A student funding board officer will follow up to confirm your hearing date and time. Please note: individual grants are by reimbursement only, and you’ll need to show proof of purchase with receipts upon your return back to campus, in order for the reimbursement to take place.

Check on the status/Workflows Now, let’s take a look at the status of your grant request submission so you know where it is in the review process.

For Direct and Joint Grants, you can return to the organization portal where you submitted the grant request, click on the “Money” tab in the left navigation bar again, and click on “Budgeting”. Here you will see any budget requests you have submitted – if the “Approved” column is empty and the circle is orange, the request is still in review. Once you have completed your hearing and your approved grant request has been processed, you’ll see the approved funds here with a green circle and then you can start “Payment Requests” to use the funding.

For Individual Grants, you can see the status of your request by selecting “My Activity” from your Home screen, and clicking on “My Surveys/Forms”. You will receive a follow-up email after your hearing with next steps.

If you need to make any changes to your request, please reach out to the Student Funding Board Chair at asbsufunding@boisestate.edu.

Remember to keep an eye out in your email and your CampusGroups chat function for any communication regarding your grant request submission.

Thank you for watching this video on how to submit an ASBSU Grant Request. If you have any questions or want support during this process, email asbsufunding@boisestate.edu or your Student Organizations Coordinator.