Event Planning Timeline
Planning an activity, fundraiser, meeting, or travel for your organization? Your first step is to submit an event registration in Engage.
Each type of event is unique. Take a look at the timeline table below to ensure you are providing the university plenty of time to assist you, and your student organization sufficient time to plan and implement successfully.
|Meeting/Activity Type||Event Registration Submission Timeline|
|Awareness Week||60+ days|
|Concert/Music Performance||60+ days|
|Cultural Celebration||60+ days|
|Food Festival||60+ days|
|Fun Run/Race/5K||60+ days|
|In-Person Group Meeting/Gathering (no expenses)||7+ days|
|In-Person Group Meeting/Gathering (with expenses)||14+ days|
|Information Fair||30+ days|
|Informational Table (no expenses)||1+ business day|
|Informational Table (with expenses)||14+ days|
|Movie/Film Screening||30+ days|
|Social Event-Small||14+ days|
|Social Event-Medium||30+ days|
|Social Event-Large||60+ days|
|Travel - Domestic||30+ days|
|Travel - International||60+ days|
|Virtual Event/Meeting (no expenses)||1+ business day|
|Virtual Event/Meeting (with expenses)||14+ days|
|Volunteer/Service Event||30+ days|
Questions? Contact the Student Organizations Coordinator at firstname.lastname@example.org or (208) 426-1223.