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Event Planning Timeline

Planning an activity, fundraiser, meeting, or travel for your organization? Your first step is to submit an event registration in Engage.

Each type of event is unique. Take a look at the following timeline table to ensure you are providing the university plenty of time to assist you, and your student organization sufficient time to plan and implement successfully.

Meeting/Activity TypeEvent Registration Submission Timeline
Awareness Week60+ days
Comedian/Performer/Speaker60+ days
Concert/Music Performance60+ days
Conference90+ days
Cultural Celebration60+ days
Dance60+ days
Discussion/Panel30+ days
Food Festival60+ days
Fundraiser60+ days
Fun Run/Race/5K60+ days
In-Person Group Meeting/Gathering (no expenses)7+ days
In-Person Group Meeting/Gathering (with expenses)14+ days
Information Fair30+ days
Informational Table (no expenses)1+ business day
Informational Table (with expenses)14+ days
Movie/Film Screening30+ days
Social Event-Small14+ days
Social Event-Medium30+ days
Social Event-Large60+ days
Training/Workshop14+ days
Travel - Domestic45+ days
Travel - International60+ days
Virtual Event/Meeting (no expenses)1+ business day
Virtual Event/Meeting (with expenses)14+ days
Volunteer/Service Event30+ days

Questions? Contact the Student Organizations Coordinator at or (208) 426-1223.