| EVENT TIMELINE | — | — | — |
| No cost event (Student Union Building, Classrooms, Off-campus Locations) | – Space reservations for no-cost, no co-sponsorship meetings/events (Such short notice may present limited options for rooms)
– No cost travel needs to follow travel timeline below | 3 business days | N/A |
| No cost event (Campus Recreation) | – Space reservations for no cost events in Campus Recreation (includes indoor facilities and outdoor fields) | 10 business days
(~2 weeks) | N/A |
| Simple Event | – No cost event with a co-sponsorship (another organization providing goods/services)
– No contracts/honorariums
– Small A/V costs
– Food purchase with an
approved external caterer under $2,000 | 15 business days
(~3 weeks) | 30 business days
(5-6 weeks) |
| Complex Event – No Contracts | – Catering $2,000 or more (Carved + Crafted reserves the Right of First Refusal)
– No contracts/honorariums
– Includes screening movies/film | 20 business days
(~4 weeks) | 40 business days
(~8 weeks) |
| Complex Event – With Contract(s) | – Same as above, but includes contracts/terms for speakers, honorariums, services, space usage, etc. | 30 business days
(~6 weeks) | 45 business days
(~9 weeks) |
| TRAVEL TIMELINE | — | — | — |
| Travel – Domestic | – Includes no-cost travel 100 miles or overnight anywhere | 30 business days
(~6 weeks) | 45 business days
(~9 weeks) |
| Travel – International | – Any travel outside the U.S. | 40 business days
(~8 weeks) | 60 business days
(~12 weeks) |
| PURCHASING TIMELINE | — | — | — |
| Simple Purchases – Not connected to an event | – Under $350
– No contract/honorarium
– Examples: membership dues, small order of supplies, promotional materials (no Boise State logos or trademarks) | 10 business days
(~2 weeks) | 20 business days
(~4 weeks) |
| Complex Purchases – Not connected to an event | – $350 and over
– No contract/honorarium
– Examples: membership dues, large order of supplies, apparel
| 15 business days
(~3 weeks) | 25 business days
(~5 weeks) |
| Purchases with a Contract | – Any purchase involving a contract, speaker/performer honorarium, or terms/conditions | 30 business days
(~6 weeks) | 45 business days
(~9 weeks) |
| Apparel, Gifts, Prizes, & Awards | – Need quote from vendor and promotions review form completed if using any Boise State logos or trademarks
– Requires some additional approval | 20 business days
(~4 weeks) | 35 business days
(~7 weeks) |
| Promotional Materials – connected to purchases | – Includes apparel, signage, social media advertising, buttons
– Promotions Review form required for any use of Boise State logo or trademark | 20 business days
(~4 weeks) | 35 business days
(~7 weeks) |
| Promotional Materials – no purchase | – Includes digital advertising and/or social media posts at no cost
– Promotions Review form required for any use of Boise State logo or trademark | 3 business days | N/A |
| FUNDRAISING TIMELINE | — | — | — |
| Fundraiser – Donation Jar | – Includes Donation Jar only | 10 business days
(~2 weeks) | N/A |
| Fundraiser – Simple | – Includes requests for goods/services/money, PonyUp, Restaurant give back | 20 business days
(~4 weeks) | N/A |
| Fundraiser – Complex | – Includes Silent Auctions, Sponsorships, Merchandise Sales | 30 business days
(~6 weeks) | N/A |
| eMarket Request | – Credit card online payment form
– Typically used for sale of registration tickets or goods | 25 business days
(~5 weeks) | N/A |