Funding Board Requests

Describing Your Application

• Be short and direct.
• When and where is the event?
• What is your goal for the event?
• What are you specifically asking ASBSU to sponsor?
• How many people are attending/participating

Application Timeline

For all grants, there is a minimum amount of time after approval which is needed in order to process your funds. Some grants require more time to process than others, so it is important that you are aware of the important deadlines related to your application. Grant requests are heard on a first come first serve basis, so plan ahead in order to meet the required timeline with the Student Involvement and Leadership Center.

Here are our most common deadlines for grant applications:

• Supplies – General supplies require at least 4 weeks after approval for payments to be processed.
• Events – Special events such as those held by student organizations require at least 6 weeks after approval for payments to be processed.
• Contracts – If a contract is required for your event, such as those made for paid guest speakers, a minimum of 8 weeks is needed to process an approved application.
• Domestic Travel – If you are applying for funds for travel within the United States, your deadline will depend on the type of grant you are seeking.
  • Individual Grants – Must be approved at least 8 weeks prior to travel.
  • Direct Grants/Joint Grants – Must be approved at least 10 weeks prior to travel.
• International Travel – If you are applying for funds to travel beyond the United States, a minimum of 12 weeks is needed to process an approved application.

Writing Your Budget

• Prepare a budget using the template provided.
• Be as specific as possible.
• List where you will be making purchases from and include pricing.
• You may review the ASBSU Financial Code to understand what can and cannot be funded.
• If you have questions, contact the Funding Board with questions before submitting at ASBSUfunding@boisestate.edu.

Application Process

1. Prepare Your Budget(s)

You must prepare your budget using the premade templates.

• Direct Grant Funding Templates
• Joint Grant Event Budget Template
• Individual Grant Travel Funding Template

2. Submit Your Request

Submit your ASBSU Grant Request Form on Engage. A Funding Board officer will reach out to you with any follow-up questions and preliminary meetings that are necessary prior to your grant hearing. Once your grant is ready to be heard, a final hearing with the Funding Board will be scheduled with you.

• Applications are due every Tuesday to be eligible to be scheduled for a hearing for the following week or the earliest available time slot (except during the summer).

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3. Attend Your Hearing

Attend your scheduled hearing with the Student Funding Board to describe the event, project, or trip. Grant hearings will begin in August once the incoming Student Funding Board is trained.

• Fall 2023 Grant Hearings will be held on Thursdays from 4:00-6:00 PM in Room 205 of the Administration Building.

4. Using ASBSU Grant Funds

Awarded funds have been earmarked for your designated purposes but are not automatically transferred or available for use. To utilize awarded grant funds please follow the steps outlined in your post-grant checklist and communication from the Student Involvement and Leadership Center and Shared Business Services staff. These steps may include but are not limited to:

• Submitting a Purchase Request (Required for all Direct, Joint, and some Individual Grants)
• Submitting a Travel Request (Required for all Direct and Individual Travel Grants)
• Submitting an Event Registration (Required for all Direct and Joint Grants)

Questions?

If you have any questions or need help applying, please email us at asbsufunding@boisestate.edu.