Annual Registration Process

Each fall, existing student organizations register with the Student Involvement and Leadership Center to maintain active status. The annual registration period typically runs from August through September.

REQUIRED STEPS FOR ANNUAL REGISTRATION

After a student administrator updates your OrgSync portal, Student Involvement will email a link and information to complete any required officer trainings. Your training will include a short quiz. All officer trainings must be successfully completed with at least an 80% score. When an officer has successfully completed their training, their position will be approved in OrgSync.

Step 1: Update OrgSync Portal

Starting in August, a student with administrator rights to your organization’s portal will be able to update your organization’s profile information, choose the level of desired Student Involvement support, update officer positions with start and end dates, update member roster, and list an advisor (if applicable).

  • POSITION END DATES: One thing to note while you’re updating your organization’s positions is to ensure that each current/pending position has an end date no later than July 31 of the current academic year. If anyone will no longer be in a position (like your former president) please do not delete them. Instead, add an end date before today to move them to the “past” section of your officers’ list. This will help us to keep accurate records and send the training links to the correct individuals.

If you’d like to have more than the President and Financial Officer have the ability to spend money on behalf of your organization you can list them as an Approved Spender.

Not sure who your portal administrator is? Has your OrgSync portal administrator graduated? Other questions about this step? We can help! Contact us at getinvolved@boisestate.edu or call (208) 426-1223.

Step 2: Complete Relevant Training

After a student administrator updates your OrgSync portal, Student Involvement will email a link and information to complete any required officer trainings. Your training will include a short quiz. All officer trainings must be successfully completed with at least an 80% score. When an officer has successfully completed their training, their position will be approved in OrgSync.

Step 3: Advisor Confirmation (if applicable)

Depending on the level of activity and support your organization requests, it’s possible you may be required to secure a Boise State faculty/staff advisor. Advisors must confirm their role with the Student Involvement and Leadership Center by filling out the Advisor Confirmation Form. Student Involvement will notify your organization if this step applies based on the information your student administrator provides after updating your OrgSync portal.

HOW TO ACTIVATE YOUR CLUB AFTER THE ANNUAL REGISTRATION DEADLINE

If an existing organization did not fulfill the requirements during the annual registration timeframe it has been marked as inactive.

What does this mean?

  • The OrgSync portal will be disabled and will no longer be visible to the public.
  • Any pending event registrations, room reservations, purchase requests, and form submissions will either be denied, canceled, or re-opened to you.  
  • If the organization was awarded an ASBSU grant it will not be able to process a request to spend the funds until the organization regains active status. There is also a possibility that you would need to request an amendment or reapply for the grant altogether.

Can we still register?

Yes! Student Involvement will resume processing annual registration requests on during the first business week of each month following the annual registration period. 

  • If you started the process but didn’t finish, review the email sent to you listing the items that were still pending to complete your annual registration.
  • If you haven’t started the annual registration steps, please email getinvolved@boisestate.edu to let us know you are still interested in being active. We will then enable access to your portal at the start of the next month and you will have one week to complete Step 1 of the registration process.

START A NEW CLUB OR ORGANIZATION

Looking to start a new organization? Students may start a new organization at any point during the academic year with a minimum of three (3) currently enrolled Boise State students committed to the organization. Visit our How to Start a New Club or Organization page to get started.

CHOOSE YOUR PATH

To better serve the unique interests, passions, events, and goals of student organizations each group will choose an annual registration path by selecting the appropriate level of training and support the organization needs to operate successfully.

Use the table below to help your student organization determine the path you wish to take based on your organization’s plans for the year.

CHANGE YOUR PLANS?

No problem, just contact Student Involvement at getinvolved@boisestate.edu and we will send you the link to complete the required training for what you’re hoping to do.

PATH 1

Ideal for clubs that:

Organization Requirements and Support

  • President completes Leadership Training 1
  • Advisor optional

PATH 2

Ideal for clubs that:

Organization Requirements and Support

  • President completes Leadership Training 2
  • Financial Officer and Approved Spenders (if any) complete Financial Training 2
  • Advisor required – Advisor completes Advisor Confirmation Form

PATH 3

Ideal for clubs that:

Organization Requirements and Support

  • President completes Leadership Training 3
  • Financial Officer and Approved Spenders (if any) complete Financial Training 3
  • In-person event advising with Student Orgs Coordinator
  • Advisor required – Advisor completes Advisor Confirmation Form