Working Within the Template
To work within the template, styles are applied throughout the document. These styles can be found by clicking the arrow in the lower right hand corner of the Styles section in the Home tab. To apply a style, simply highlight the text that you wish to format and click the appropriate name from the styles list.
When entering your own work into the template, be sure to apply the following styles to the appropriate parts of your document. Failure to do so will mean that your Table of Contents, List of Figures, and List of Tables will be incorrect.
- Format a Heading 1 in all caps, and centered
- Format a Heading 2 in title-caps, bold, and centered
- Format a Heading 3 in title-caps, underlined, and aligned left
- Format a Heading 4 in title-caps, underlined, and indented once
- Format a Heading 5 in title-caps, underlined and indented twice
- Figure Captions are bolded and centered in the template. They may also be justified.
- Table Captions are bolded and aligned left in the template. They may also be justified.
- Appendix Heading 2
- Appendix Heading 3
Formatting Landscape Pages
When setting pages of your document to landscape orientation to accommodate large figures or tables, you must reformat their page numbers so that they will still be visible after binding.
- Open the landscape page’s header by double-clicking within the header.
- Deselect Link to Previous, located in the Navigation section of the Design tab. Repeat this step for the page following the landscape page.
- Delete the landscape page’s current page number.
- Click Insert → Page Number (in the Header & Footer section)→Page Margins.
- Select Landscape Page Numbers.
Note: If your other pages’ pagination disappears after inserting landscape page numbers, you likely did not turn off Link to Previous. Undo your changes to the page numbers and restart the instructions.
Replacing Table of Contents, List of Figures, and List of Tables
After your writing and editing is complete, you will need to replace the Table of Contents, List of Figures, and List of Tables.
- Right click the existing TOC, LOF, or LOT.
- Click Update Field.
- Select Update entire table and click Ok.
Note: All other lists (such as a List of Abbreviations or List of Graphs) are not updated automatically. Instead, the template includes examples of manually-created lists that can be altered to fit your needs.
Attaching the Template to a Preexisting Document. If your document is at or near completion, it may be easier for you to attach the template to your existing file than to paste your document into a new template.
Formatting Styles and Applying Styles
Before attaching the Thesis/Dissertation template to your document, you must first apply the following styles to the appropriate sections of your work. It does not matter how these styles look – when you first apply them they will not look right – only that the names of the styles match those in the following list exactly. After you have applied all the styles and attach the template the document will be formatted correctly.
These styles can be found by clicking the arrow in the lower right hand corner of the Styles section in the Home tab. Leave this menu open while you work through the document. To apply a style, simply highlight the text that you wish to format and click the appropriate name from the styles list.
- Access the Styles menu by clicking the lower-right corner of the Styles box on the Home tab in Windows. Keep this menu open on the side of your screen and apply the styles to your document as you work.
- Highlight the text you wish to format (it is often only necessary to “click in” the section you wish to format)
- Click the appropriate style from the Styles menu
Note: If the style you are looking for is not included in the list you may need to create the style (see next).
Some required styles will not be listed in the premade styles, thus you will need to create them yourself.
- Highlight the text that you wish to format
- Right click the text and select Styles → Save Selection as a New Quick Style.
- Enter the appropriate style name and click OK.
Note: Remember, it does not matter how these styles look at this time, only that the style names match the names listed in the table above.