Department Request Form

Graduate College Request Form

This form is for requesting changes and/or services from the Graduate College. This form is intended only to be used by Boise State employees.

"*" indicates required fields

Submitter Information

Affiliation *

Faculty

Staff

Name *

First Last

Boise State Email *

Phone *

Type of Request *

What are you wanting to request?

Personnel Change

Type of Personnel Change *

Program Support Staff

Program Coordinator

Department Chair

College Dean

Effective Date *

Month

Day

Year

Do you have outgoing employee information? *

Yes

Outgoing Employee Information

Outgoing Employee Name *

First Last

Outgoing Employee Email *

Does this person still need access to Perceptive and Slate? *

Yes

Yes, but modified access

Please explain: *

Incoming Employee Information

Name *

First Last

Boise State Email *

Phone *

Position Title *

NOTE: Please include faculty rank if the incoming employee is a faculty member.

Program support staff are typically considered staff members that assist programs in a variety of ways. Common titles for program support staff include Administrative Assistant, Academic Advisor, Student Employee, Graduate Assistant, etc.

Program Support Staff eForm Approvals *

Does this employee need access to approve eForms in Perceptive as a Procedural/Supplemental Advisor?

Yes

Which programs? *

Please remember to include all programs (doctoral, masters, and graduate certificate). Refer to the Graduate Degree Programs table as needed.

Program Support Staff Slate Admissions Access *

Does this employee need access to Slate Admissions Applications and Applicants?

Yes

Security access will not be granted until we have receipt of the completion of the Student Privacy (FERPA) training. Login with your Boise State credentials and select “Boise State Employees”. Please do not submit this request until you have completed this training.

Which programs? *

Please remember to include all programs (doctoral, masters, and graduate certificate). Refer to the Graduate Degree Programs table as needed.

Program Advising Information *

Does this staff support request warrant a change in advisor for any active students?

Yes

Please explain advising changes: *

A representative from the Graduate College will be providing a list of all students (Name and ID Number) and their current, respective advisor (Name and ID Number). Please reply to that email by attaching an updated spreadsheet (Excel or CSV files only) to reflect the new advisor name(s) and ID(s).

We ask that new Program Support Staff that require access to Slate have a meeting with a Graduate College staff member. Please use the following fields to indicate which days (at least two) and time(s) work best. A staff member from the Graduate College will schedule a virtual meeting.

Pick at least two days of the week that typically work with your schedule: *

Monday

Tuesday

Wednesday

Thursday

Friday

Pick at least one time block: *

8:00-10:00am

10:00am-12:00pm

1:00pm-3:00pm

3:00pm-5:00pm

Program Coordinators are usually faculty members who have been selected by their respective program(s) to coordinate admissions. While there are some exceptions, staff are generally not considered program coordinators, but support staff.

Is this new program coordinator a faculty member? *

Yes

Program Coordinator eForm Approvals *

Does this employee need access to approve eForms in Perceptive as the Program Coordinator? Note: Only ONE coordinator can be listed as the approver for all eForms.

Yes

Active Perceptive Forms *

All Program Coordinators have additional duties that include approval of Perceptive eForms. Would you like the Graduate College to reassign all active Perceptive eForms to the new Program Coordinator or will the outgoing Program Coordinator will finish up any outstanding forms that remain in their queue? Notes: 1. Only ONE coordinator can be listed as the approver for all eForms. 2. While rare, any eForm that is initiated (but not yet submitted) prior to the transition of the program coordinator role will be assigned to the outgoing coordinator. Please notify us when/if this happens.

Reassign Perceptive eForms to the new Coordinator

Outgoing Coordinator will finish Perceptive eForms in Queue

Which programs? *

Please remember to include all programs (doctoral, masters, and graduate certificate). Refer to the Graduate Degree Programs table as needed.

Program Advising Information *

Does this program coordinator request warrant a change in advisor for existing students?

Yes

Please explain advising changes: *

Program Coordinator Slate Admissions Access *

Does this employee need access to Slate Admissions Applications and Applicants?

Yes

Security access will not be granted until we have receipt of the completion of the Student Privacy (FERPA) training provided by the Registrar’s Office. Please do not submit this request until you have completed this training.

Which programs? *

Please remember to include all programs (doctoral, masters, and graduate certificate). Refer to the Graduate Degree Programs table as needed.

We ask that new Program Coordinators that require access to Slate have a meeting with a Graduate College staff member. Please use the following fields to indicate which days (at least two) and time(s) work best. A staff member from the Graduate College will schedule a virtual meeting based off your selections.

Pick at least two days of the week that typically work with your schedule: *

Monday

Tuesday

Wednesday

Thursday

Friday

Pick at least one time block: *

8:00-10:00am

10:00am-12:00pm

1:00pm-3:00pm

3:00pm-5:00pm

Department Chairs are faculty members who are overseeing an entire department (i.e. Biological Sciences, School of Social Work, Educational Technology, etc.). A Department Chair is typically not responsible for any kind of admissions or eForm coordinating.

Please enter the department name: *

Is this an interim appointment? *

Yes

Reason for interim appointment *

(i.e. sabbatical, personal, or other types of leave)

College Dean Information

Please enter the college name: *

Is this an interim appointment? *

Yes

Reason for interim appointment *

(i.e. sabbatical, personal, or other types of leave)

Graduate College Website Change

Website Reference *

Type of Change *

Change/Update Information

Add New Information

Remove Incorrect Information

Suggestion

Please list the URLs of the pages you would like changed *

Please list the details of your request *

Slate Security Access

Who is needing access to Slate?

Boise State Faculty Member

Classified or Professional Staff Member

Graduate Assistant (GA, TA, or RA)

Student Employee

Outside or Community Application Reader

Date FERPA training was completed: *

Name *

First Last

Email *

Which programs? *

Please remember to include all programs (doctoral, masters, and graduate certificate). Refer to the Graduate Degree Programs table as needed.

Please provide a brief reasoning for this security access request: *

Supervisor Name *

First Last

Supervisor Email *

Slate Program Admission Management

Please use this option to communicate with us regarding all things Slate (excluding security requests; please see “Slate Security Access” Request Type for these inquiries).

I would like to… *

All deadline extension requests are temporary. For permanent deadline changes, please submit a curriculum change request in Kuali.

Program Name(s) *

Change Deadline To *

Month

Day

Year

For Term *

Reason for extension? *

Low applicant pool

Deadline falls on a weekend

Other

Please explain: *

Have you submitted a request to extend your deadline for this program in the last 3 years? *

Yes

Question(s) *

Give a detailed description of the problem or bug you have encountered in Slate. *

Please include details on how this is impacting your work process. We will use this information to prioritize your request.

Optional File Upload

Use this section to upload screenshots or other items that may be useful.

Drop files here or

Max. file size: 10 MB.

Meeting Details, Attendees, and Suggested Dates and Times *

1) Give a brief description of what you’d like to discuss during your Slate meeting.
2) Include the names and email addresses of everyone you would like to attend this meeting.
3) Include suggested dates and times (this will help us to schedule your meeting as soon as possible).

Other

Other Requests *

Program(s) *

List any/all programs that are affected by your request

Details *

Please be as descriptive as possible so we can ensure your request is handled by the correct person