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Job Standard for Academic Planning Coordinator

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Employee Name:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Academic Planning Coordinator Overview

  • Work Type: Professional
  • Job Code: 75490
  • Pay Grade: P6
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Academic Programs
  • Function: Instructional Services


The Academic Program Coordinator is responsible for the operational duties related to the planning, coordination, volunteer activities, and financial transactions of the unit

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Ability to work efficiently individually and in a team environment
  • Ability to work well under pressure and against deadlines
  • Program development experience
  • Experience working with a membership-based program
  • Experience working with volunteers, and employing volunteer program best practices
  • Experience in fundraising and donor stewardship processes

Essential Functions

Key Responsibilities

60% of Time the Academic Planning Coordinator must:

  • Inspire, develop, and promote innovative special learning opportunities to complement core program offerings.
  • Regularly attend curriculum committee meetings to stay abreast of member interests, and cultivate member and community relationships that favor Osher programming ideas.
  • Work closely and collaboratively to coordinate proper scheduling of special events into the standard curriculum.
  • Develop, implement, and manage a robust volunteer program with processes for recruitment, training, retention, and recognition of member-volunteers.
  • Lead and coordinate the volunteer committee and serve as staff liaison for this and other member and advisory board committees, as assigned.
  • Manage the day-to-day activities
  • Serve as the point-person with instructors approximately a month prior to, and for the duration of his/her commitment to ensure they are well-supported and their needs are met.
  • Process relevant financial transactions to ensure accurate monthly and annual budget reports for the director’s review.

35% of Time the Academic Planning Coordinator

Determined by department needs

5% of Time the Academic Planning Coordinator

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Academic Planning Coordinator

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.