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Job Standard for Academic Programs & Projects Coordinator, Senior

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Academic Programs & Projects Coordinator, Senior Overview

  • Work Type: Professional
  • Job Code: 75583
  • Pay Grade: P7
  • FLSA Status: Exempt
  • Career Level: Senior
  • Family: Academic Programs
  • Function: Academic Support


The Academic Programs & Project Coordinator, Senior, facilitates work focused on student success, in collaboration with units across divisions of the university.

Level Scope

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of areas typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Minimum Qualifications

Bachelor’s Degree or equivalent plus 5 years experience.

Knowledge, Skills, and Abilities

  • Ability to manage/coordinate projects and navigate multiple task streams, and ensure work is carried out in a timely fashion.
  • Strong ability to think analytically and critically.
  • Excellent organizational and written and verbal communication skills.
  • Ability to foster inclusive work environments and work effectively and collaboratively with diverse groups of people.
  • Ability to work independently to solve problems and seek resolution.
  • Ability to maintain a high level of accuracy and attention to detail.

Essential Functions

Key Responsibilities

60% of Time the Academic Programs & Projects Coordinator must:

  • Manage and oversee processes related to the development and ongoing revisions of academic related initiatives.
  • Contribute to institutional change related to student success by supporting continuous improvement action planning, assessment, and modifications.
  • Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development.
  • Coordinate integration of projects and track workflow to monitor progress.
  • Monitor student data dashboards and compile reports related to student success.
  • Establish timelines and communications with appropriate academic units and coordinate logistics.
  • Review and resolve complex issues and concerns related to student academic-related issues.

35% of Time the Academic Programs & Projects Coordinator, Senior

Determined by department needs

5% of Time the Academic Programs & Projects Coordinator, Senior

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.

Travel Requirement

Travel not required for this position

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.