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Job Standard for Accounts Payable, Supervisor

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Employee Name:

Employee ID:

Employee PCN:

How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Accounts Payable, Supervisor Overview

  • Work Type: Professional
  • Job Code: 75221
  • Pay Grade: P5
  • FLSA Status: Exempt
  • Career Level: Manager
  • Family: Finance & Business Operations
  • Function: Finance

Purpose

In partnership with the Accounts Payable Manager, this position helps manage the daily operation of the University’s Travel program and the entertainment/business expense reimbursement system.

Level Scope

Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.

Minimum Qualifications

Bachelor’s degree or relevant professional experience

Knowledge, Skills, and Abilities

  • Ability to implement and enforce policy in a respectful and customer service-oriented manner
  • Must be able to work independently, exercising discretion and sound judgment
  • Experience documenting and improving processes and procedures
  • Knowledge of supervisory practices

Essential Functions

Key Responsibilities

60% of Time the Accounts Payable, Supervisor must:

  • Responsible for Travel and Entertainment (T&E) operations
  • Supervise the Accounts Payable staff including hiring, training, assigning and directing work-flow of the staff
  • Responsible to identify training needs of staff and provide said training
  • Communicate with internal and external customers on Federal, State, and University policies and procedures, rules and regulations.
  • Monitor processes and procedures to maintain the integrity of the internal controls to prevent audit findings and monetary risks to the university, such as fraud, duplicate payments, and penalties for non-compliance
  • Oversee the automated processes of the T&E system module and develop query tools to assist with research and help resolve system issues
  • Develop and maintain databases to assist with reporting and daily work efficiencies

35% of Time the Accounts Payable, Supervisor

Determined by department needs

5% of Time the Accounts Payable, Supervisor

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Accounts Payable, Supervisor

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.