Job Standard for Adjudication Legal Associate

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How to use this Job Standard:

1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and cannot be edited.
2. Click “View in Google Docs/Download” and download to Word.
3. Under Essential Functions you may add an additional 35%, specific to your department needs.
4. Complete this standard before creating the job announcement and posting the position.
5. This standard will be used as the new Job Description for the prospective employee.
6. After hire is complete, insert Employee Name and PCN#

Adjudication Legal Associate Overview

• Person Group: Classified
• Job Code: 01232
• Pay Grade: H
• FLSA Status: Non-Exempt
• Career Level: Level 2
• Family: General Administration
• Function: Legal

Purpose

To perform Adjudication Department secretarial support functions; manage the legal case files; maintain calendar of hearings; apply knowledge of legal system to prepare and process legal documents; perform related work.

Level Scope

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Minimum Qualifications

Good knowledge of: legal terminology and procedures; administrative law proceedings; automated and physical record systems; effective English usage, spelling, punctuation and grammar.

Experience: using word processing software to compose business and legal documents; interpreting, applying, and explaining complex information such as regulations, policies, or procedures; independently handling complaints and upset individuals in a business setting; creating, maintaining, and archiving legal documents and files. Skill in typing/keyboarding 50 net words per minute.

Knowledge, Skills, and Abilities

• Knowledge of principles and processes for providing customer and personal services
• Ability to convey information effectively
• Ability to develop specific goals and plans to prioritize, organize, and accomplish work

Essential Functions

Key Responsibilities

60% of Time the Adjudication Legal Associate must:

• Creates, organizes, and maintains legal files and accurately enters information into an automated case management system. Reviews case file and contacts appropriate parties to obtain necessary information. Ensures that all documents are processed within legal timelines and department standards. Gathers and prepares information necessary for hearings. Composes and transcribes pleadings and correspondence to be mailed to applicable attorneys, claimants, employers and sureties (insurance companies).
• Explains workers’ compensation and unemployment insurance appeal hearing procedures, identified issues, rules of Judicial Practice and Procedure, and appeal rights to interested parties. Accepts withdrawal of appeals and contacts claimants regarding overpayments. May coordinate with other agencies, concerned parties, or sections within the department regarding appeals/hearings processes. Prepares reports on completed and outstanding cases.
• Maintains and tracks schedules for hearings, mediations, telephone conferences, and appointments. Schedules court reporters or interpreters, secures alternate rooms for hearings and meetings, and reserves equipment. Monitors timelines for pleadings and appeals.
• Provides secretarial support to assigned referees. Performs necessary reception activities and provides customer service to department and the public. Prepares necessary forms required for payment of court reporters, interpreters, and alternate hearing rooms and processes fees for Idaho Supreme Court cases.
• This class requires a high degree of professionalism and confidentiality. Duties require good knowledge of legal terminology as well as legal and administrative procedures. Incumbents often perform a substantial liaison role between interested parties and the assigned referee.

35% of Time the Adjudication Legal Associate

Determined by department needs

5% of Time the Adjudication Legal Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Adjudication Legal Associate

Career Path

Legal Assistant, Management Assistant. Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.