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Job Standard for Arts/Publication Services Supervisor

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Employee Name:

Employee ID:

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Arts/Publication Services Supervisor Overview

  • Person Group: Non-Classified/Professional
  • Job Code: 75145
  • Pay Grade: P4
  • FLSA Status: Exempt
  • Career Level: Supervisor
  • Family: Communications & Marketing
  • Function: Publications & Graphics


Manages the planning, scheduling and photographing of individuals and all subjects relating to the university for internal and external outlets through the Office of Communications and Marketing. Manages, coaches and schedules student photographers. Responsible for prioritizing assignments and pairing with photographers.

Level Scope

Provides immediate supervision to a unit or group of operational or technical employees. Sets and delegates day-to-day tasks to achieve operational objectives. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls. Problems typically involve a single area, process or constituent group. Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.

Minimum Qualifications

Bachelor’s degree or relevant professional experience.

Knowledge, Skills, and Abilities

  • Good knowledge of Photoshop and PhotoMechanic
  • Ability to coordinate equipment and personnel for event photography
  • Ability to nurture creativity and visualization skills of student photographers
  • Public relations skills to work well in a variety of social situations and with a variety of people.

Key Responsibilities

60% of Time the Arts/Publication Services Supervisor must:

  • Review and edit images with manager
  • Develop and manage equipment budget with recommendations from manager
  • Consult with clients to determine the best subjects, composition, concept and execution of photographic images
  • Photograph newsworthy events, profiles and features for alumni magazine, research magazine, etc.
  • Distribute and archive digital images
  • Proficient in image workflow and digital asset management
  • Prepare photographic images for Communications and Marketing as well as other campus departments and individuals
  • Responsible for hiring, training, and supervising student photographers while in the office and on assignments.
  • Assists manager with hiring and supervision of full time Admin Asst position.
  • Frequently collaborates with Communications and Marketing staff to provide input in marketing and promotional strategies and projects

35% of Time the Arts/Publications Services Supervisor

  • Determined by department needs

5% of Time the Arts/Publications Services Supervisor

  • Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Arts/Publications Services Supervisor

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.