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Job Standard for Athletic Certification Specialist, Associate

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  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
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    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
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The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Athletic Certification Specialist, Associate Overview

  • Work Type: Professional
  • Job Code: 75581
  • Pay Grade: P4
  • FLSA Status: Exempt
  • Career Level: Associate
  • Family: Student Services
  • Function: Registrar & Records


The primary purpose of this job is to establish and maintain student athlete records, monitoring their academic progress and eligibility in compliance with the rules and regulations set forth by the National Collegiate Athletic Association (NCAA), the Mountain West Conference (MWC), and Boise State University.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Minimum Qualifications

Bachelor’s Degree or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Experience researching, interpreting and applying university policies and procedures a considerable knowledge of transfer credit issues or graduation requirements
  • Experience interpreting, applying and explaining university academic and vocational program requirements
  • Experience compiling data and preparing reports
  • Experience using on-line database systems

Essential Functions

Key Responsibilities

60% of Time the Athletic Certification Specialist, Associate must:

  • Determine eligibility of recruits
  • Reviews current credits to ensure enrollment in academic courses are applicable to declared baccalaureate degree programs.
  • Maintain familiarity with major requirements, curriculum changes and courses acceptable for degree progress.
  • Determine potential deficiencies in both NCAA percentage and degree progress rules
  • Review and update active student athlete records for continuing eligibility. This includes interpreting and applying all necessary NCAA rules and regulations.
  • Continue to monitor and update this data onto the Student Athlete Status report  and make changes to the student athlete academic record where final certification and squad lists are determined from this information.
  • Review degree progress requirements and academic standing data to determine academic eligibility for all 19 sports following the end of each semester and after summer school for those enrolled.
  • Create eligibility memos for each team to certify each athlete as eligible for practice and competition.

35% of Time the Athletic Certification Specialist, Associate

Determined by department needs

5% of Time the Athletic Certification Specialist, Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

Athletic Certification Specialist

Additional training/education or equivalent experience, as well as business needs, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.