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Job Standard for Budget Analyst

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How to use this Job Standard:

  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Budget Analyst Overview

  • Work Type: Professional
  • Job Code: 75201
  • Pay Grade: P7
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Finance & Business Operations
  • Function: Budget


Responsible for Local and Appropriated budget development, management, and reporting. Provides in-depth analysis of payroll, correcting journal entries, executing and posting budget transfers.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years experience or equivalent

Knowledge, Skills, and Abilities

  • Excellent problem-solving skills
  • Attention to detail and the ability to be accurate and precise
  • Basic knowledge of accounting practices
  • Strong communication and customer service skills

Essential Functions

Key Responsibilities

60% of Time the Budget Analyst must:

  • Review and analyze over-budget balances in assigned areas and ensure deficits are corrected in accordance to policy
  • Generate and approve payroll correction journal entries, taking into consideration approved funding sources and prior payroll expense activity
  • Analysis and approval of position budget requests, evaluation variables to determine the level of processing required and verifying adequate budget
  • Maintain communications and training for university employees on best practices for budgeting.
  • Work with departments as a consultant to assist in improving their budgeting processes.
  • Notify department staff of errors, answer questions, and provide guidance on next steps
  • Notify Accounts Payable, Purchasing, and Administrative Accounting that the errors have been cleared
  • Review all on-line Budget Position Action Request Forms

35% of Time the Budget Analyst

  • Determined by department needs

5% of Time the Budget Analyst

  • Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Budget Analyst

Career Path

Budget Analyst, Sr.

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.