Job Standard for Building Facility Specialist

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1. Click “View in Google Docs/Download” and download to Word.
2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
3. For the Job Posting you may;
   1. update/change the purpose to add in department specific information, 
   2. add key responsibilities to the 35% of the time, specific to your department needs, 
   3. add a preferred qualifications section
   4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Building Facility Specialist Overview

• Person Group: Classified
• Job Code: 06647
• Pay Grade: G
• FLSA Status: Non-Exempt
• Career Level: Level 1
• Family: Campus Planning & Facilities
• Function: Facilities Operations Services

Purpose

To coordinate and provide equipment and facility set-up for meetings, conferences, and special events; provide customer service to building patrons; monitor facility use and ensure conformance with policies and procedures; perform facility maintenance and cleaning; perform related work.

Level Scope

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Minimum Qualifications

Some knowledge of: adding, subtracting, multiplying and dividing whole numbers.

Experience: providing customer service; explaining and applying policies and procedures; using tools, equipment, materials and common practices used in facility preparation including custodial work; setting work priorities; interpreting written oral instructions.

Knowledge, Skills, and Abilities

• Ability to lift and carry items weighing up to 60 pounds
• Must have sufficient speech and hearing acuity to perform customer service activities.
• Knowledge of fire safety codes and ADA guidelines

Essential Functions

Key Responsibilities

60% of Time the Building Facility Specialist must:

• Interprets event documents and diagrams to determine event needs; prioritizes work sequencing and order of task completion considering current and future meeting room usage and determines equipment to remain; identifies or anticipates problems and takes corrective action.
• Applies knowledge of fire safety codes and ADA guidelines to determine correct aisle width and safe entries and exits; sets up seating, tables, staging, program aids, and equipment; sets up and troubleshoot audio-visual operations including sound and lighting equipment such as sound systems, wireless microphones, mixers, video and data projectors, and connects telephone and audio data lines; recommends service improvements for all areas of the facility; monitors and controls facility environment including HVAC and lighting; observes facility and equipment to ensure compliance with risk management objectives and public safety; observes, responds to, and reports unusual occurrences such as theft, vandalism, illness, and drug and alcohol related problems; recommends safety and security solutions.
• Provides customer service and communicates with facility users to ensure event needs are met; assesses and resolves customer complaints. Assists customers and visitors with directions and information regarding events. Uses feedback to report program success and customer satisfaction. Evacuates customers in emergencies.
• Performs basic facility and equipment maintenance and cleaning ; monitors cleanliness of facility; performs basic equipment repairs; replaces light bulbs; performs special projects as assigned.

35% of Time the Building Facility Specialist

• Determined by department needs

5% of Time the Building Facility Specialist

• Perform other duties as assigned

Work Environment and Physical Demands

Involves repetitively lifting and carrying items weighing up to 60 pounds; standing and walking during eight hour shift; bending, stooping, climbing stairs and ladders, and operating lifts. Positions require working up to 30 feet above floor level. Incumbents must have sufficient speech and hearing acuity to perform customer service activities. Incumbents are subject to call-in for work during special events including evenings and weekends. Incumbents wear proper safety equipment when exposed to chemicals, toxins, or bloodborne pathogens.

Travel Requirement

Not applicable for Building Facility Specialist

Career Path

Building Facility Coordinator

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.