Job Standard for Building Services Facility Coordinator

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1. Click “View in Google Docs/Download” and download to Word.
2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
3. For the Job Posting you may;
   1. update/change the purpose to add in department specific information, 
   2. add key responsibilities to the 35% of the time, specific to your department needs, 
   3. add a preferred qualifications section
   4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Building Services Facility Coordinator Overview

• Person Group: Classified
• Job Code: 6608
• Pay Grade: K
• FLSA Status: Non Exempt
• Career Level: Level 3
• Family: Campus Planning & Facilities
• Function: Facilities Operations Services

Purpose

To plan, coordinate, and inspect contractor services of capitol mall projects; plans and organize capitol mall space management; plans related computer based activities; perform related work.

Level Scope

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

Minimum Qualifications

Good knowledge of: building maintenance and facility operations; commercial building contractor management remodel procedures

Some knowledge of: HVAC monitoring and control functions; computer hardware and software configurations related to facility management; energy conservation requirements for commercial buildings.

Experience: reading and interpreting commercial building plans, specifications, and blueprints; inspecting and ensuring compliance with contracts and specifications of commercial building projects; completing records and reports related to building facility and preventive maintenance programs.

Knowledge, Skills, and Abilities

• Knowledge of business and management principles involved in strategic planning, resource allocation and coordination of people and resources.
• Ability to analyze information and evaluate results to choose the best solution and solve problems

Essential Functions

Key Responsibilities

60% of Time the Building Services Facility Coordinator must:

• Monitors contract remodeling, renovation, and repair work throughout the capitol mall. Inspects work performed to insure compliance with specifications. Coordinates service contractors work to insure quality standards. Schedules contractor activities, establishes performance standards and conducts audits, verifies invoices, insures contract compliance, and establishes performance measurements. Insures correction or repairs are completed prior to acceptance of project.
• Tracks floor space usage of state office buildings. Utilizes the computer aided drafting (CAD) system to keep space drawings updated and insure correct and accurate space usage billings. Works with agency tenant representatives to insure proper measurements and associated costs. Assists architects, building managers and agency representatives to project future space requirements and floor plan design. Coordinates facility and office preparation for occupancy. Develops and maintains a computer database for all categories of space in state owned buildings and insures proper operation and maintenance of system.
• Develops reports from computer database for security, preventive maintenance and facility monitoring and control systems. Analyzes reports and recommends and implements changes to the database regarding the most cost effective and energy efficient ways to monitor and operate building systems. Keeps contractor files current, and conducts bidding processes for contracted jobs. Analyzes utility bills and preventive maintenance reports to provide current information on building system performance and recommends methods to lower operation costs.
• Conducts building surveys such as for EPA programs and updates objectives and special reports. Insures computer equipment and software is appropriate for effective utilization of bureaus systems and needs.

35% of Time the Building Services Facility Coordinator

• Determined by department needs

5% of Time the Building Services Facility Coordinator

• Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable for Building Services Facility Coordinator

Career Path

Building Operations Manager

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.