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Job Standard for COEN Academic Program Coordinator, Senior

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  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information, 
    2. add key responsibilities to the 35% of the time, specific to your department needs, 
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

COEN Acad Prog Coord, Sr Overview

  • Work Type: Professional
  • Job Code: 75519
  • Pay Grade: P9
  • FLSA Status: Exempt
  • Career Level: Senior
  • Family: Academic Programs
  • Function: Academic Support


This position holds a senior non-academic rank and ensures that College of Engineering Ph.D. and other programs meet specific goals and objectives.

Level Scope

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of area typically obtained through higher education combined with experience.  Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions.  May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.  Influences others regarding policies, practices and procedures.

Minimum Qualifications

Bachelor’s or Advanced Degree and 5 years of professional experience or equivalent relevant experience.

Knowledge, Skills, and Abilities

  • Strong understanding of the fundamentals of engineering education.
  • Strong knowledge of department principles and practices.
  • Familiarity with research specialties within Materials Science.
  • Professional communication and negotiation skills.
  • Ability to effectively lead a team and facilitate a team approach to meeting goals and objectives.
  • Strong inquiry skills.
  • High degree of self-motivation and ability to independently and proactively take action to meet goals and objectives.
  • Strong background in administering academic programs at the university level.
  • Strong background and expertise using MS Office, especially using advanced features of MS Excel.
  • Ability to effectively communicate with students, industry partners, faculty, colleagues, and administration across multiple levels of technical experiences and backgrounds.

Essential Functions

Key Responsibilities

60% of Time the COEN Academic Program Coord, Sr must:

  • Chair and coordinate the activities of the graduate admissions subcommittee.
  • Develop, administer, and ensure compliance to internal academic programs processes and procedures for three graduate degree programs: M. Engr., M.S., and Ph.D.
  • Proactively serve as the main contact for prospective students following initial recruiting efforts.
  • Evaluate graduate programs admissions applications and recommend admissions actions.
  • Research University, College, and Department admissions policies and procedures on behalf of faculty and act as faculty consultant regarding graduate admissions processes and procedures.
  • Operational control of the graduate assistant annual budget. Track spending and make recommendations for appropriate use of funds.
  • Establish a method for tracking and monitoring academic program performance metrics
  • Develop and oversee an alumni relationship program for continued contact, tracking employment statistics, and developing future giving opportunities.
  • Collaborate with curriculum committees to ensure adherence to undergraduate and graduate curriculum requirements.
  • Collaborate with the Department Chair to identify faculty member teaching assignments each semester and ensure that all scheduling needs are met.
  • Assess faculty teaching assignments each semester

35% of Time the COEN Academic Program Coord, Sr

Determined by department needs

5% of Time the COEN Academic Program Coord, Sr

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Occasionally travel to represent Boise State and Graduate Programs at conferences and graduate school fairs.

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.