Job Standard for Contract Administrator
How to use this Job Standard:
- The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
- Click “View in Google Docs/Download” and download to Word.
- Under Essential Functions you may add an additional 35%, specific to your department needs.
- Complete this standard before creating the job announcement and posting the position.
- This standard will be used as the new Job Description for the prospective employee.
- After hire is complete, insert Employee Name and PCN#
Contract Administrator Overview
- Work Type: Professional
- Job Code: 75877
- Pay Grade: P9
- FLSA Status: Exempt
- Career Level: Senior
- Family: Finance & Business Operations
- Function: Research Administration
The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving the department.
Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of areas typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.
Bachelor’s Degree and 5 years experience or equivalent
Knowledge, Skills, and Abilities
- Ability to read, analyze and interpret legal documents, financial reports and technical documents
- Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios
- Basic understanding of purchasing and supply chain procedures
- Proficiency in common office applications
- Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and laws
- Time management and problem-solving skills
- Strong verbal and written communication skills
60% of Time the Contract Administrator must:
- Analyze potential risks that contract changes may pose to the organization
- Ensure compliance with health and safety policies, standards and procedures
- Prepare monthly project reports
- Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with contracts
- Manages annual terms, conditions and pricing to ensure contracts are defined, executed to completion.
- Ensure project members use the contract correctly
- Coordinate the development of University policy in areas of responsibility
- Manage various special projects, reports, and initiatives related to the department across campus
- Assist in the development of departments budget and commission revenue projections for impacted budgets
35% of Time the Contract Administrator
Determined by department needs
5% of Time the Contract Administrator
Perform other duties as assigned
Work Environment and Physical Demands
Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and requiring wearing hearing protection.
Not applicable for Contract Administrator
Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.
Incumbents must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work. Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual. In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.