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Job Standard for Digital Materials Coordinator

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  1. Click “View in Google Docs/Download” and download to Word.
  2. The Job Overview, Level Scope, Minimum Qualifications and Essential Job Functions are specific to this job’s competencies and cannot be edited.
  3. For the Job Posting you may;
    1. update/change the purpose to add in department specific information,
    2. add key responsibilities to the 35% of the time, specific to your department needs,
    3. add a preferred qualifications section
    4. post the position using the business title

The statements on this job standard are intended to describe the general nature of the role and level of work being performed. They are not intended to represent an exhaustive list of all responsibilities, duties and skills required of the employee.

Digital Materials Coordinator Overview

  • Work Type: Professional
  • Job Code: 75065
  • Pay Grade: P5
  • FLSA Status: Exempt
  • Career Level: Intermediate
  • Family: Student Services
  • Function: Bookstore/Retail


Primary position responsible for procuring digital course materials and access codes for resale within the Bronco Shop for the University.  This person will work directly with vendors, faculty, administrative assistants, and other support staff to select, acquire, and sell digital materials in a specified time frame each semester.

Level Scope

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity.  Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Minimum Qualifications

Bachelor’s Degree and 2 years experience or equivalent.

Knowledge, Skills, and Abilities

  • Work with multiple partners both inside and outside the University to meet deadlines.
  • Understand and utilize spreadsheets.
  • Analyze large amounts of data within spreadsheets and extract key information.
  • Communicate and collaborate effectively across a broad spectrum of employees at various levels within the University hierarchy.
  • Work for large amounts of time without direct supervision.
  • Problem solve and make decisions, often with urgent deadlines.
  • Perform detailed work under pressure.
  • Summarize and present large amounts of information to groups of people.
  • Meet goals in a timely and accurate fashion.

Essential Functions

Key Responsibilities

60% of Time the Digital Materials Coordinator must:

  • Seek out new courses for digital material usage and work with faculty to select and set up appropriate digital materials.
  • Communicate with academic departments in multiple forms of communication to increase awareness of the program, including timelines, benefits, and expectations.
  • Work with Finance Office to resolve billing and student account charges.\
  • Work with third party vendors to ensure seamless adoption and implementation of existing and new digital materials
  • Market digital course materials internally to the University and increase awareness of how they work and the benefits to both students and faculty.

35% of Time the Digital Materials Coordinator

Determined by department needs

5% of Time the Digital Materials Coordinator

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Not applicable

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.


Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.