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Job Standard for Educational Specialist, Associate

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How to use this Job Standard:

  1. The Purpose, Scope, Qualifications and Job Functions are specific to this job title and can not be edited.
  2. Click “View in Google Docs/Download” and download to Word.
  3. Under Essential Functions you may add an additional 35%, specific to your department needs.
  4. Complete this standard before creating the job announcement and posting the position.
  5. This standard will be used as the new Job Description for the prospective employee.
  6. After hire is complete, insert Employee Name and PCN#

Educational Specialist, Associate Overview

  • Work Type: Professional
  • Job Code: 75073
  • Pay Grade: P3
  • FLSA Status: Exempt
  • Career Level: Associate
  • Family: Student Services
  • Function: Academic Advising/Student Support

Purpose

The purpose of the Educational Specialist, Associate is to plan and implement effective recruitment strategies to identify and enroll eligible participants for the HEP program.

Level Scope

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

Minimum Qualifications

Bachelor’s Degree or equivalent relevant professional experience.

Knowledge, Skills, and Abilities

  • Previous experience with culturally diverse population
  • Ability to maintain good public relations
  • Bilingual in English and Spanish (speak, read, write)
  • Ability to maintain confidentiality of student information
  • Possess good writing and communication skills
  • Ability to communicate and coordinate with other university departments and outside agencies and organizations, particularly those serving migrant and seasonal farmworker populations
  • Ability to counsel and advise students so that they may be academically successful at Boise State University.

Essential Functions

Key Responsibilities

60% of Time the Educational Specialist, Associate must:

  • Establish a network of community agencies as sources for referral of potential students.  Partnership entities include but are not limited to schools, social service and government agencies, churches and others providing services to migrant/seasonal farmworkers and their children.
  • Attend informational fairs, agency meetings, community events, etc.
  • Assist potential participants meet all eligibility requirements as specified in HEP grant application. This includes conducting skill assessments to determine likelihood of success of potential candidates and verifying work eligibility for applicants.
  • It is the recruiter’s responsibility to recruit and enroll the specified number of applicants as directed in the HEP grant application. It is essential that a waiting list of potential students is developed due to the open-entry/open-exit nature of the program.
  • Plan and follow an effective schedule of travel to all parts of the target recruitment area.
  • Maintain thorough and complete files for students, documentation of program services under the recruiter’s responsibility and other documentation as required for annual performance reports and grant compliance
  • Responsible for assisting with the development of recruiting materials such as application brochures, newsletters, website, radio and television advertising.
  • Participate in the selection, enrollment, transportation and orientation of participants.
  • As a member of the HEP staff, the recruiter will participate in weekly staff meetings, training, field trips, cultural activities, social events, conferences as requested by program or university administration.

35% of Time the Educational Specialist, Associate

Determined by department needs

5% of Time the Educational Specialist, Associate

Perform other duties as assigned

Work Environment and Physical Demands

Some positions may involve frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; some positions may involve moving, lifting, and carrying material weighing up to 70 pounds; standing up to eight hours each day; working in all weather conditions; exposure to high noise levels and require wearing hearing protection.

Travel Requirement

Will likely travel 50% of their work time to meet with candidates and provide program information.  Travel may include overnight stays.

Career Path

Additional training/education or equivalent experience, as well as business need, are required for movement into higher level jobs.

Disclaimer

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work.  Final employment offers are  contingent upon a Final Candidate’s successful completion of a Background Verification, and a determination by the University that the information derived from the Background Verification does not disqualify the individual.  In addition, a Financial History Check and Motor Vehicle Record (MVR) Check may be required.